Grants & Contracts Specialist

Details

Posted: 06-Apr-24

Location: Baltimore, Maryland

Salary: Open

Categories:

Grants Management
Staff/Administrative

Internal Number: 113457-en_US

We are seeking a Grants & Contracts Specialist  who will report to the Financial Manager and is responsible to assist with the fiscal administration of all pre and post research grants, contracts, gifts, sponsored and non-sponsored awards in the Department of Biochemistry & Molecular Biology. Will assist with the fiscal guidance and support to faculty and students. Serve as liaison with Research Administration and Sponsored Projects Service Center. Manage accounts throughout the award lifecycle. Post Departmental Graduate Aid (DGA) and System Applications and Products (SAP) transactions. Reconcile and maintain supporting systems and databases and provide support during annual general funds budget and closing processes. Coordinate submission of grants and contracts including training grants for faculty and students (including budget development). Keep abreast of laws and regulations that apply to sponsored projects and designated funds. Monitor tuition revenues for various academic programs. Prepare and coordinate statement of appointment forms needed for training grants. Prepare financial reports on revenue and expenditures for various budgets including grants and non-sponsored funds. Assist with special projects as needed.

Specific Duties & Responsibilities

• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Support faculty and other research staff in preparing, collecting and reviewing technical requirements of application for submissions to various federal offices, private agencies/foundations and commercial companies at the direction of more senior research staff. Review prior to them being forwarded to the Grants & Contracts Manager and ORA for signature.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. Involves more senior members of the research team for direction, as needed.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including distributing budgets into the internal financial system, account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular reconciliation and reporting to research management.
• Maintains tracking systems to ensure timely setup of annual contracts, modifications of incoming sponsored awards, programmatic reporting to sponsors, outgoing subaward contracts and processing of outgoing subaward invoices. Communicate upcoming due dates to research management.
• Help coordinate collection of information need for sponsored programmatic reporting requirements to ensure report submissions adhere to internal deadlines and policies.
• Help provide support and backup coverage for administrative support, including but not limited to coordinating travel requests from faculty, submitting reimbursement requests as a delegate on behalf of faculty, coordinating meeting times and sending calendar invites.
• Provide updates to the tracking system to support timely processing of administrative duties.
• Acts independently to ensure appropriate steps are taken to adhere to internal deadlines based on information in the tracking system.
• Process pcard transactions, account payables, and Purchasing requests as needed for faculty, staff and students.
• Special projects as requested.

Minimum Qualifications

• Bachelor's Degree.
• One year of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• General knowledge of accounting and budgeting theory and practices preferred.
• General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• General understanding of external Federal Guidelines and procedures regarding grants and contracts preferred.

 

 

Classified Title: Grants & Contracts Specialist 
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $45,700 - $80,000 Annually ($55,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5 pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Biochemistry and Molecular Biology  
Personnel area: School of Public Health 

 

 

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About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
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