Grants Specialist III (Pre & Post-Award)
Med-Emergency Medicine - Pennsylvania-Pittsburgh - (23003816)
Job Summary
Performs pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.
Essential Functions
This position covers the activities related to the full lifecycle of sponsored program administration including identification of funding sources, proposal submission, sub-award issuance, and post-award administration (both financial and non-financial) related to funding provided in the form of gifts, grants, cooperative agreements, and contracts from external/internal funding sources (e.g., federal agencies, state agencies, private companies, or foundations) that provide support for research.
Assist with
- the submission of final technical, monthly, quarterly annual reports and proposal preparation by reviewing sponsor guidelines and university guidelines and drafting proposal checklists.
- Preparing Closing Memos for Sponsored Research Accounting,
- Account Reconciliation
- Coordinating proposal development, faculty financial reports
- Developing, finalizing, and/or approving proposal budget and cost share; preparing required forms, representations and certifications, and budget justification; obtaining cost share approvals
- Drafting requests for sponsor approval of budget revisions
- Drafting standard proposal documents including required forms, representations and certifications, and budgets
- Facilitating materials transfer and other agreements; assisting Property Inventory with receipt, accountability, and reporting on government-owned equipment
- Initiating requests for advance account numbers and sub-awards
- Monitoring end dates of projects/funds
- Managing work activities in a large volume, fast-paced, complex, detailed, and multifaceted environment
- Prioritizing timelines/schedules through interpretation of potential funding opportunities and holding the proposal team accountable
Physical Effort
Little physical effort required. Duties are primarily sedentary.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category Full-time regular
Job Classification Staff.Grants & Contracts Specialist III (Pre & Post-Award)
Job Family Research
Job Sub-Family Grants & Contracts
Campus Pittsburgh
Minimum Education Level Required Bachelor's Degree
Minimum Years of Experience Required 2
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification This position covers the activities related to the full lifecycle of sponsored program administration including identification of funding sources, proposal submission, sub-award issuance, and post-award administration (both financial and non-financial) related to funding provided in the form of gifts, grants, cooperative agreements, and contracts from external/internal funding sources (e.g., federal agencies, state agencies, private companies, or foundations) that provide research support.
Work Schedule M-F 7:30 am - 4:00 pm - flexible
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume
Optional Documents Not Applicable
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