Grants & Contracts Specialist I (Pre & Post Award)

This position is for the Department of Emergency Medicine, School of Medicine and covers the activities related to the full lifecycle of sponsored program administration including identification of funding sources, proposal submission, sub-award issuance, and post-award administration (both financial and non-financial) related to funding provided in the form of gifts, grants, cooperative agreements, and contracts from external/internal funding sources (e.g., federal agencies, state agencies, private companies, or foundations) that provide support for research.

Under direct supervisor, the specialist will assist with: submission of final reports, gathering Just-In-Time (JIT) material, and preparing Closing Memos. Account Reconciliation, drafting standard proposal documents including required forms, certifications, and budgets, MTA/DUA and other agreements, initiating requests for advance account numbers and sub-awards, monitoring end dates of projects/fund, prioritizing timelines/schedules through interpretation of potential funding opportunities, holding the proposal team accountable, and coordinating proposal development.

Performs pre- and post-award accounting duties for small grants and contracts. Prepares, negotiates, and monitors grants and contracts. Assists with maintaining award-related schedules, preparing government applications and reports, and policy and procedure interpretation. Monitors account activity and prepares routine financial documents.

Performs pre- and post-award accounting duties for complex grants and contracts under direct supervision.  

Prepares, and monitors grants, contracts, and budgets.  

Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure.

Monitors account activity, performs internal audits, escalates complex issues, and reviews routine financial documents.

Uses current accounting techniques and procedures for smooth operations and assists with managing special projects and preparing operating budgets. 

Little physical effort required. Duties are primarily sedentary.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.