Grants and Contracts Specialist

Updated: 3 months ago

Job Description:

The School of Engineering is seeking a Grants and Contracts Coordinator or Grants and Contracts Specialist, for its Research Administration group. Applicant qualifications will determine the grade to be filled.

Grants and Financial Coordinator: (grade 8)

The Grants and Contracts Coordinator provides administrative pre/post award and financial support services to the Manager, Research Administration, Director, Finance and Operations, Dean, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs). This position assists in the preparation and review of assigned grant proposals for all School of Engineering submissions using InfoEd/Coeus grant management system and sponsor submission portals. Coordinates the submission of new and continuing grant proposals. This position also coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Also, monitors School related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Dean, Director and Research, Administration Manager.   Effectively communicates award and financial policies to students, faculty, and staff.  Uses Workday Financials to assist Manager, Research Administration in reviewing payroll costing, payroll accounting adjustments, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center and grant manager.  This position handles confidential information and is expected to maintain and secure privacy.  

Qualifications:

  • Bachelorâ™s degree and 1-2 years related grant and administrative experience, preferably in an academic environment, or equivalent combination of education/experience.   A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
  • Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system
  • Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred
  • Higher-Education or non-profit work experience preferred
  • Demonstrated strong math skills
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro
  • Excellent math and file management skills
  • Effective verbal and written communication skills

Grants and Contracts Specialist (grade 9)

This position provides highâlevel comprehensive pre␠and post␠award management and financial services to the School of Engineeringâ™s (SoE) Research Administration office, faculty and students. Independently prepares and reviews sponsored award proposals using sound knowledge of University and sponsor (National Institute of Health, National Science Foundation, Department of Defense, DARPA, Department of Energy, private industry and foundations) rules and regulations for SoE submissions using the InfoEd/COEUS award management system, Grants.gov and other sponsor submission tools. Manages portfolio sponsored research funding by reviewing, interpreting, and ensuring compliance with award terms and conditions. Provide guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Reconcile accounts in accordance with federal and nonfederal guidelines, audit accounts, and create analytical reports for the PIs, Dean and school managers. Effectively communicate award and financial policies to students, faculty, and staff.

Qualifications:

  • Bachelorâ™s degree, preferably in Accounting, Finance or STEM and 3 to 5 years of finance and budget experience (preferably in academia or notâforâprofit) and research administration experience or the equivalent combination of education/experience
  • Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system
  • Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred
  • Higher-Education or non-profit work experience preferred
  • Strong organizational, administrative, time management and critical thinking skills.
  • Ability to organize, prioritize workload and meet deadlines in a multiâtask, multiâfaceted work environment while maintaining careful attention to detail
  • Strong analytical and problem solving skills with the ability to work independently
  • Highly proficient in Microsoft Office Programs (Word, Excel, PowerPoint), Google Docs, Web based programs and tools
  • Excellent financial skills as well as familiarity with OMB federal circulars, federal agenciesâ™ policy and procedures, and other relevant federal agenciesâ™ practices.
  • Excellent customer service skills and a strong service â“ oriented attitude.
  • Excellent communication skillsâboth oral and writtenâto elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials.

â‹Background Check:

Criminal and Education Verification

Recruiting Start Date:

2021-04-02-07:00

Job Posting Title:

Grants and Contracts Specialist

Department:

School of Engineering

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu .

EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.



Internal Number: REQ170032
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