Grants and Contracts Associate - MSHC Administration

University of Illinois, United States

Updated: about 2 months ago
Location: Chicago, ILLINOIS

Grants and Contracts Associate - MSHC Administration

Hiring Department: MSHC - Administration

Location:  Chicago, IL USA

Requisition ID: 1018126

Salary: $30-$35 hourly rate-commensurate with experience 

Posting Close Date: 3/29/2024

Schedule: M-F, 9am-5pm

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Position Summary
Mile Square Health Center is seeking a Grants and Contracts Specialist to join their administration team. The Grants and Contracts Specialist is responsible for maintaining knowledge of grant submission and approval procedures, liaising with external funding agencies, assisting with planning and preparation of grant proposals, and post-award administration of grant-related projects.

Duties & Responsibilities

  • Assist Principal Investigators in preparing grant proposals including budget preparation, completing forms, obtaining signatures.
  • Serve as primary liaison between external funding agencies and responsible units to ensure accuracy and compliance with university, federal, state, and sponsor regulations.
  • Provide assistance with post award grant functions. Monitor financial status and program performance of grant projects.
  • Review proposals for college approval before submission to UIC Office of Sponsored Programs.
  • Maintain knowledge of grant funding policies, regulations, and procedures. Disseminate information to PIs and business managers.
  • Assist with development of grant-related resources for website.
  • Supports or oversees the administration of grants, contracts, and subcontracts; interprets and provides guidance regarding sponsor policies and regulations; contributes to the development, implementation, and analysis of policies, procedures, programs, objectives, and long-range planning related to research and sponsored programs; performs high-level research and provides reports and detailed analyses for administrative use.
  • Researches and identifies potential funding sources through various means and guides faculty and staff toward funding opportunities that match their needs.
  • Prepares and negotiates grant awards, contracts, and subcontracts in conjunction with faculty and/or researchers; collaborates with staff and key stakeholders to resolve issues related to sponsored grants and contracts.
  • Participates in the prioritization of internal grants based on merit, grant application planning processes, reviewing funding opportunity announcements, application instructions, grants submission documents, grant funding availabilities, budgets and allowable costs and/or other criteria.
  • Monitors, maintains and/or approves the financial status and program performance of the grant project; forecasts cash requirements, cash flow, and spending rates; monitors, prepares and/or directs the preparation of the fiscal reports.
  • Ensures all contractual requirements have been met; reviews, edits, and approves fiscal portions for the awards; completes the closeout requirements including a review of the final financial and technical reports.
  • Performs other related duties as assigned.

    • Minimum Qualifications

  • Bachelor's degree in business administration, accounting, finance, economics or a field related to the position
  • Additional knowledge, education, training and/or sponsored project experience in the area of specialization inherent to the position may be required:
    • Must have demonstrated experience with pre-award management and submission.

    Preferred Qualifications
    • Three years’ experience with pre-award grant management and submission.
    • Minimum two years’ experience in an office environment.

    Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.

    You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

    When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

    If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

    For fullest consideration, the above-mentioned requirements must be submitted no later than 3/29/2024.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

    This is a full-time and benefits eligible position.  UI Health offers competitive salaries commensurate with experience.  All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation


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