Department
About the Department
Job Summary
Responsibilities
- Under the direction of a supervisor, acts as a primary account administrator for account owners in an intensive customer service environment.
- Routinely prepares budgets for grant submissions, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
- Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
- Process and reconcile account transactions, including purchases and travel expenditures.
- Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues
- Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
- Assists in pre-award activities including reading proposal guideline and collecting and preparing administrative components of proposal submissions including gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
- Reviews grant proposals for spelling, grammar, and consistent formatting.
- Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
- Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
---
Certifications:
---
Preferred Competencies
- Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
- Attention to detail and organizational skills.
- Budgeting and financial accounting skills.
- Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
- Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university.
- Ability to be flexible and adaptable to changes in workflow and procedures.
- Ability to understand and follow policies and sponsor guidelines.
- Ability to multitask and manage multiple projects in client-service environment.
- Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets.
- Diplomatic and customer service based approach to interacting with colleagues and others.
- Ability to work effectively as a part of a team.
Application Documents
- Resume (required)
- Cover Letter (required)
- References (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Department
About the Department
Job Summary
Responsibilities
- Under the direction of a supervisor, acts as a primary account administrator for account owners in an intensive customer service environment.
- Routinely prepares budgets for grant submissions, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
- Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
- Process and reconcile account transactions, including purchases and travel expenditures.
- Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues
- Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
- Assists in pre-award activities including reading proposal guideline and collecting and preparing administrative components of proposal submissions including gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
- Reviews grant proposals for spelling, grammar, and consistent formatting.
- Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
- Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
---
Certifications:
---
Preferred Competencies
- Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
- Attention to detail and organizational skills.
- Budgeting and financial accounting skills.
- Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
- Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university.
- Ability to be flexible and adaptable to changes in workflow and procedures.
- Ability to understand and follow policies and sponsor guidelines.
- Ability to multitask and manage multiple projects in client-service environment.
- Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets.
- Diplomatic and customer service based approach to interacting with colleagues and others.
- Ability to work effectively as a part of a team.
Application Documents
- Resume (required)
- Cover Letter (required)
- References (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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