Grants and Contracts Administrator - School of the Environment

Title:

143K-YN - Fiscal Analyst 3

Business Title:

Grants and Contracts Administrator - School of the Environment

Additional Titles:

Location:

WSU PULLMAN CAMPUS

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

About the School of the Environment:

The School of the Environment (SoE) advances the Earth, Environmental, and Geosciences to better understand global ecology, ecosystem science, and the future sustainability of both the natural and human-built world. The Grants and Contracts Administrator will provide pre- and post-award grant and contract support to leading scientists and educators who study ecology, conservation science, climate change, and the geology and dynamics of Earth system processes. Our faculty and students are located across the WSU system in Pullman, Vancouver, Tri-Cities, Puyallup, Wentachee, and other areas in Washington. Under the direction of the SoE Director and the Administrative Manager, our administrative team in Pullman includes fiscal staff, graduate student support, undergraduate advisors, instructional and classroom support, and the Grants and Contracts Administrator.

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/.  Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

The Grants and Contracts Administrator in the School of the Environment oversees, develops and maintains detailed records of departmental, grant, and financial transactions. The duties of the position include, but are not limited to: compiling, reviewing, and disseminating complex budget statements and reports to the faculty, researchers, and Director in accordance with GAAP; working with faculty to prepare/certify budgets, submit proposals, and approve eREXs per established protocols; performing all aspects of post-award grant management; preparing and/or utilizing various instruments for purchasing; processing deposits and donations; assisting with Service Center fiscal management; and other duties as assigned.

Required Qualifications:

• A Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.

• Demonstrated proficiency with spreadsheet, database, word processing, e-mail, and calendaring software. (Microsoft Office).

• Experience with budgets, personnel, and management of financial resources.

• Excellent written and oral communication skills.

Preferred Qualifications:

• One to three years of experience with Excel spreadsheets.

• Knowledge and/or experience initiating and monitoring subcontracts and/or reviewing invoices to approve for payment.

• Knowledge of and experience with Enterprise management software/Business Systems applications, such as Data Warehouse (Business Objects), Oracle, MyWSU and Workday

• One to three years of familiarity with WSU or higher education system, which includes familiarity with a mainframe system, personnel processes, budget experience and fiscal process.

Additional Information:

Area/College:

• College of Arts and Sciences

• College of Agricultural, Human, and Natural Resource Sciences

Department Name: School of the Environment

City, State, Zip: Pullman, WA 99164
Department Link: environment.wsu.edu
Monthly Salary: $3,987 - $5,229 –Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
FTE: 100%
This is a permanent position.

In-person or hybrid work available.

Screening Begin Date: This position will begin screening on May 31, 2022 and will remain ongoing until a successful candidate has been identified.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

Required Documents:

• Cover Letter

• Resume

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .