Grants Accountant

At Central Carolina Community College, we create transformative lifelong learning opportunities! We expect all employees to find ways to remove barriers to student success and provide all students a pathway to achievable dreams. Our employees are charged to recognize the challenges we face and to respond to them with empathy, understanding, and a willingness to help. 

• Please include unofficial copies of undergraduate and graduate transcripts. Will be required to submit official copies of transcripts before start date.
• This position may have occasional travel between campuses and for training. Occasional after hours may be required.
• This position will allow occassional teleworking. 

• Maintain the College’s financial records regarding assigned grants portfolios in the general ledger.  Analyze financial information to prepare reconciliations and reports and to document transactions.

• Prepare and ensure timely submission of required invoice and/or billing reports for agencies to reimburse the College.  Reconcile monthly grant reports to funds received. Reconcile funding drawdowns from federal/state agencies for assigned grants.  

• Maintain documentation and assist with general ledger accounting for assigned grants matching requirements.  

• Ensure transactions and accounts are recorded according to generally accepted accounting procedures (GAAP) and in compliance with federal and state regulations and guidelines, including Uniform Guidance, the grantor’s terms and contracts, and institutional policies.

• Prepare month-end and adjusting journal entries for assigned grants and grant match, if applicable.  

• Reconcile and prepare monthly financial grant reports.  Prepare quarterly, annual, interim reports and analyses as needed and upon request.  Ensure timely submission of financial reports to grantors.

• Setup and distribute time and effort reporting templates and review reported effort to make allocation and account adjustments as needed. 

• In collaboration with the Office of Grants and Strategic Initiatives (OGSI), provide support and training on best practices in managing grant budgets, federal Uniform Guidance, guidelines specific to the sponsored project, State and College policies/procedures, Business Services’ payment processing procedures, etc.

• In collaboration with the OGSI, this role is responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses.

• Prepare and review financial reports with project directors.

• Audit financial transactions and reimbursement requests for grant subrecipients.  Provide technical assistance on federal guidance, grant rules, and other policies.

• Facilitate award closeout procedures including performing final reviews of awards/contracts/project expenditures, payments, and accounts receivable.  Process closing entries in the College’s accounting system as needed.

• Maintain and update financial files for audits and grant record retention requirements.

• Assist OGSI with review of grant and contract proposals with a concentration on pre-award budget development.

• Support close-out procedures for year-end reporting and auditing.

• Act as back-up for other functions as needed.

• Verify coding and accuracy of all checks processed before mailing

• Provide excellent customer service to internal and external customers

NSF EARTH Grant (25%-50%) 

• In addition to the above listed duties, the position will serve as the Business Office Project Liaison to the NSF EARTH Center.  As liaison, this position will work closely with the Project's PI to track and manage the approximately $6.3M budget. This position will prepare, track and submit quarterly reimbursements for all NSF EARTH Grant subawards and contractors. 

• Perform other duties as assigned. 

• Recognizing and respecting the variety of experiences and contributions represented by all of our students, employees, and community, the Grants Accountant will encourage a learning environment where everyone is supported and valued for their unique perspectives and experiences and will foster and promote the participation of all members of our diverse communities.

Required educational background:

• Bachelor’s degree in accounting, business, or other related discipline. 

Required kind and number years of work experience:

• Five or more years in grant management, budget tracking, and/or accounting.

Required knowledge, skills and abilities:

• Knowledge of general account and auditing principles and practices.

• Proficient in Excel, with working knowledge of other computer applications.

• Ability to maintain accurate records.

• Experience using Colleague or ability to adapt to new softwares quickly. 

• NC Community College Experience.

• Five years’ experience in grants accounting; knowledge of federal Uniform Guidance.  

• Three years’ experience in governmental accounting (GASB).