Grant Buyer

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Closing Date:

Type of Position:
Staff - Procurement, Inventory

Workstudy Position:

No

Job Type:
Regular

Work Shift:

Sponsorship Available:

No

Institution Name:
University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:
Procurement Services

Department's Website:

ualr.edu/procurement

Summary of Job Duties:
The Grant Buyer is responsible for processing the procurement of supplies, materials, and equipment associated with grant spend and general university procurements as needed. This position is governed by state and federal laws and agency policy.

Qualifications:

 REQUIRED EDUCATION AND/OR EXPERIENCE:

Associate degree in Business or an Associate Degree in General Studies with a focus on Finance or a related field from an accredited university or in place of a degree, four (4) years of relevant experience; and a minimum of two (2) years of experience in procurement, bookkeeping, basic accounting, billing, asset accounting, travel, federal grant purchasing compliance, or related experience.

JOB DUTIES AND RESPONSIBILITIES:

• Process orders in an automated procurement system; manage the placement of purchase orders with vendors, including quote and/ or contact documentation;

• Review purchase requests to determine the need for term contacts; develop new contracts and /or prepare history sheet and product specifications; develop the appropriate list of bidders for products; and notify potential bidders;

• Interview and work closely with vendors to obtain and develop desired products;

• Collaborate with grant principal investigators and stakeholders to plan purchases related to grand spend;

• Prepare specifications for competitive bids and competitive seals bids; manage bid openings, evaluation criteria, and vendor list; receive and evaluate bids to determine lowest bid and delivery requirements within cost limit; and award bids;

• Examine, select, order, and purchase merchandise at the most favorable price consistent with quality, quantity specification requirements, and other factors;

• Expedite and review purchase order invoices, return of merchandise, and shipment;

• Maintain vendor ordering accounts for office supplies on the Internet and in an automated procurement system;

• Maintain requisition and purchase orders in an automated procurement system for all documentation necessary for the related purchase order. 

KNOWLEDGE, ABILITIES, AND SKILLS:

• Knowledge of purchasing principles, procedures, and methods;

• Knowledge of state and university purchasing laws and regulations;

• Ability to research and draft clear, concise, and competitive purchasing specifications and evaluate product acceptability and/or quality;

• Ability to perform basic mathematical computations;

• Ability to maintain accurate and systematic procurement records;

• Ability to establish and maintain effective working relationships with purchasing agents/officials, vendors, and manufacturers;

• Excellent written and verbal communication.

Additional Information:

Salary Information:

$40,675

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Noel Johnson, Procurement Manager, [email protected]

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Manipulate items with fingers, including keyboarding

Frequent Physical Activity:
Manipulate items with fingers, including keyboarding, Talking

Occasional Physical Activity:
Walking

Benefits Eligible:
Yes