Grant Administrator I

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Under general direction, the Grant Administrator I is responsible for overseeing grants flow process, documents procedures and process implementation including approvals.  Identifies foundation grant prospects for each unit.  Administraters all components of the grants cycle, including database management, grant documentation, grant compliance and deposit processing.

• Identifies private grant prospects; compiles data; inputs and retrieves data via computer. Helps assemble documents to ensure meticulous, complete proposals and report packages. Alerts and coordinates with the Office of Research and Economic Development (ORED) personnel on research proposals that willbe submitted through Advancement and FIU Foundation.
• Maintains funding opportunity databases, activity tracking system, and related confidential files. Thoroughly documents proposal/report submission, donor cultivation, etc. in Blackbaud database. Ensures funder updates are logged in the Blackbaud database.
• Conducts research on potential funding sources; (identifying new Private  funding prospects and RFPs; preparing reports and making recommendations on promising donors; and maintaining organized research files); maintains contact with external agencies.
• Helps create tools and procedures to track Foundation funding prospects, current and past opportunities, and workflow. Collaborates with the Sr. Executive Director of Foundation Relations to identify strategies for optimizing use of fundraising CRM and other software (including project management tools) to manage portfolio and long-term projects.
• Tracks meetings and Site Visits of the Sr Executive Director of Foundation Relations with Private Foundation funders and assists in ensuring regular communication with them throughout the year.
• Works closely with the Development team and staff in ensuring fundraising synergy  to maximize opportunities; interacts with campus constituencies involved in grant-funding activities; serves as departmental liaison to University grants administration.
• Maintains comprehensive knowledge of particular areas involved in identifying and soliciting grants. Liaise with program, data/evaluation, and finance staff to gather information for proposals and reports.
• Manages active grants. Works with principal investigators and the Office of Research and Economic Development (ORED) to ensure that grant activities and expenditures are in compliance with University and funding agency requirements, and facilitates budget revisions as necessary.
• Creates and maintains an efficient master grant calendar for existing Private Foundation funders, including due dates for applications and reports, and maintains shared files for active and past grants. Will assist in developing and tracking cultivation timelines for new prospects.
• Coordinates project activities to include donor, member, and Advisory Board cultivation and stewardship events and meetings; prepares and processes letters and correspondence, presentation materials, and manuscripts. In collaboration with the Sr. Executive Director of Foundation Relations, drafts End of Grant Reports, Acknowledgement Letters, Stewardship Reports and other cultivation materials as needed.

Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience ; OR an equivalent combination of relevant education and/or experience.

• 2-4 years of nonprofit experience preferred (ideally in advancement)..
• Advanced systems skills, especially experience with donor and grantmaking software (Fluxx, Blackbaud) and Excel.
• Ability to implement effective workflow processes and procedures.

Administrative

Starting at $50,000 and commensurate with experience.

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.