Grant Accounts Assistant

University of Southern Mississippi, United States

Updated: 3 days ago
Location: Hattiesburg, MISSISSIPPI
Job Type: PartTime

Grant Accounts Assistant

The University of Southern Mississippi is currently accepting applications for the position of Grant Accounts Assistant.


Position Details
Location Hattiesburg

118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
Division Office of Research Administration
Position Type Staff
Employment Status Part Time
Grant Funded No
Salary Range 14.35 - 19.45
Pay Grade

N05

Posting Close Date Open until field

Job Summary:
This position supports the Office of Research Administration by managing payroll entry, tracking, processing, reporting and correcting errors for grant accounts.  This position will cross train and serve as back-up for accounts receivable in research administration. Other clerical duties include managing inventory and purchases related to office supplies and staff needs.  
Primary Job Duties and Responsibilities:

  • Receives and processes all restricted fund PAFs created by other units. Communicates and coordinates with originating units, Payroll, Human Resources, and Office of Fiscal Planning to resolve problems. Enters data into SOARHR. Reviews error reports, identifies problems with restricted fund data, determines a solution, and updates data under significant deadline pressure.
  • Responsible for tracking, processing, and reporting salary recovery from grants, semester salary distribution, Faculty Research Incentive Program, Salary Verification and correcting salary errors.
  • Provides administrative support to all ORA functional areas by maintaining files, uploading or downloading documents, creating and maintaining reports or documentation and ordering office supplies. Prepares and maintains purchasing documentation, including Pcard transactions. Contacts vendors, USM staff, or others to resolve problems or concerns.
  • Cross train with accounts receivable to process accounts and confirm payments follow polices and procedures. Perform financial transactions including posting and recording accounts receivable data, and preparing bills and invoices.
  • Performs other duties as assigned.

    • Minimum Qualifications:
    Associate degree in business, management, accounting or related field.
    At least two years’ experience in an office or other setting with a customer service focus and/or equivalent combination of education and experience.
    Knowledge, Skills, and Abilities (KSA):

    • Skilled user of MS Office; Experience with financial software and managing budgets
    •   Strong project management and time management skills
    •   Highly detail oriented and with strong organizational skills
    •   Must be able to work under pressure and meet strict deadlines
    •   Must be proactive, resourceful and self-motivated
    •   Proficient interpersonal and communication skills
    •   Knowledge of standard office administrative practices and procedures
    •   Ability to maintain confidential information
    • Ability to handle sensitive matters with tact and discretion
    •  Professional demeanor, integrity, tact and good judgement.


    Preferred Qualifications: 
    Bachelor’s degree from an accredited college or university in business, accounting, management, or related fields.  USM administrative experience, including SOARFIN and SOARHR


    About The University of Southern Mississippi
    The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 146 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others.  USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu .

    As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.


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