Graduate Studies Support Coordinator

Colorado State University, United States

Updated: almost 2 years ago
Location: Fort Collins, COLORADO
Deadline: 09 Jun 2022

Posting Details
Posting Detail Information


Working Title Graduate Studies Support Coordinator
Position Location Fort Collins, CO
Research Professional Position No
Posting Number 202200699AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib II
Number of Vacancies 1
Work Hours/Week 20
Proposed Annual Salary Range $23,000- $25,000 at 20 hours/week, Salary is commensurate with experience and qualifications.
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date 07/18/2022
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 06/09/2022
Description of Work Unit
The Department of Communication Studies at Colorado State University currently teaches more than 450 undergraduate majors and 36 graduate students. The graduate program offers a nationally recognized MA and Ph.D. The program offers education in three broad areas 1) film and television, 2) relational and organizational communication, and 3) rhetoric and civic engagement. We employ nearly 35 faculty members and six support staff. The department houses the Colorado State University Center for Public Deliberation (www.cpd.colostate.edu) and hosts the Act Human Rights Film Festival (actfilmest.org). The department is committed to the professional and personal growth of all of its members, offering robust support for professional development and a willingness to negotiate working conditions. The university and the department are committed to continuing to build a diverse and inclusive community and the Department of Communication Studies currently represents one of the most diverse majors on campus.
Position Summary
The Department of Communication Studies has a nationally recognized graduate program that offers the MA and PhD degrees in Communication and has approximately 30-36 students in residence. The Graduate Studies Support Coordinator (GSSC) is, along with the Director of Graduate Studies the primary point of contact for graduate recruits and students. As such the GSSC, is central to the program’s success in recruiting, retaining, and graduating MA and PhD students.
Colorado State University currently requires vaccinations against COVID-19. Faculty and staff are required to submit their vaccine status or declare an exemption. More information about the vaccination mandate can be found on the CSU COVID-19 Information & Resources site .
Required Job Qualifications
  • MA in Communication Studies, Liberal Arts, or other closely related fields
  • Excellent oral and written communication skills
  • Excellent organizational and analytical skills
  • Experience or ability to learn and use Excel, Word, and other CSU online systems
  • Demonstrated commitment to diversity and inclusion
  • Valid driver’s license or access to a licensed driver or the ability to obtain a driver’s license by employment start date
Preferred Job Qualifications
  • MFA or Ph.D. in the Liberal Arts, preferably in the Communication Studies discipline or closely related field
  • Understanding the process of graduate education
  • Demonstrated ability to meet deadlines
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties


Job Duty Category Recruitment
Duty/Responsibility
  • Create and maintain recruiting materials
  • Organize and actively recruit potential students during recruiting events including graduate fairs and receptions at regional and national professional conferences
  • Develop and maintain communication with applicants and support their application process
  • Plan, produce, and provide travel support for yearly recruiting visits to Colorado State University
  • Understand, use, and maintain Slate the online application management program
  • Liaise with Graduate Admissions
Percentage Of Time 40
Job Duty Category Graduate Student Support
Duty/Responsibility
  • Create and maintain relationships with current graduate students throughout their lifecycle in the program
  • Connect graduate students with non-academic university resources e.g., financial aid, residency, wellness programs, the health network
  • Prepare students to meet all Graduate School and departmental curricular requirements including forms and deadline reminders
  • Advise graduate students on processes and procedures for department professional development and research funds
  • Advise and process Graduate Teaching Assistant hirings including offer letters, background check submission, and submitting in the HR system
  • Create hourly postings for department graduate student opportunities in Handshake
  • Consult with Director of Graduate Studies, the Graduate Committee, and graduate faculty on curricular revisions
  • Process conference travel support and research reimbursements in consultation with the Accounting Technician
  • Manage tuition remission information in the ARO Portal each fall and spring semester
  • Organize and produce event coordination for department events intended to integrate graduate students into the community (e.g., orientation) and enhance their networking and research profiles (e.g., colloquium)
Percentage Of Time 40
Job Duty Category Assessment
Duty/Responsibility
  • Gather assessment data generated within the department including tracking graduate student conference and publication submissions and acceptance, oral defenses, and other metrics
  • Analyze and report assessment data annually
  • Compare departmental assessment metrics and results with peer and peer-aspirational graduate programs annually
  • Conduct and analyze graduate student exit surveys and/or interviews
Percentage Of Time 20

Application Details


Special Instructions to Applicants
To apply, submit a cover letter and resume that addresses the minimum and preferred qualifications, unofficial transcripts, and the names and contact information for three professional references. References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Shift Work - recruiting and special events, Travel - recruiting and special events
Search Contact [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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