Graduate Student Services Assistant

North Carolina State University, United States

Updated: about 2 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193669SP
Internal Recruitment No
Working Title Graduate Student Services Assistant
Anticipated Hiring Range $40,000 - $50,000
Work Schedule 40 hours per week, Monday - Friday 8AM-5PM
Job Location Raleigh, NC
Department
About the Department
The Department of Mechanical and Aerospace Engineering at North Carolina State University (Raleigh, NC) is among the largest and most prominent in the nation. The department offers Bachelor of Science (BS), Master of Science (MS), and Doctor of Philosophy (PhD) degrees in both Mechanical Engineering (ME) and Aerospace Engineering (AE). The department also offers accelerated BS/MS degrees in both programs. Current research specialization in MAE includes dynamic systems and controls, vibrations, biomechanics, design optimization, smart materials and structures, precision engineering, MEMS and NEMS, advanced manufacturing, aerodynamics, UAV flight research, materials, renewable energy, combustion, hypersonics, propulsion, space exploration systems, and computational fluid dynamics.
The MAE department currently boasts 49 tenure-track faculty, 7 non-tenure track faculty, and 15 staff. The faculty is highly recognized with seven National Science Foundation CAREER Award recipients, four NSF RIA recipients, one NASA Early Career Faculty Award recipient, four ASME Fellows, seven AIAA Fellows, 20 members in the NC State Academy of Outstanding Teachers, and five named professors. The MAE Department has an enrollment of over 1,100 undergraduates and 400 graduate students and has conferred over 4,000 degrees since 2000. The department is housed in Engineering Building III, a four-story, 250,000-square foot facility built in 2010. An annex houses wind tunnels, an anechoic chamber, internal combustion engine dynamometers, and additional research labs. NC State’s location on Centennial Campus, combined with its proximity to the Research Triangle Park and neighboring universities, provides extensive opportunities for academic and industrial interaction and collaboration.
The mission of the MAE department is to be a flagship engineering department that benefits all people of North Carolina and the global society by making a profound impact on current and emerging science and technologies; fostering exemplary, synergistic multidisciplinary research and education programs in close partnership with industry and government; providing the environment for innovative professional and scholarly development; and graduating highly skilled, ethical engineers who will thrive in a rapidly changing world and be future leaders in technology and society.
Further information on the department can be found at http://www.mae.ncsu.edu.
Essential Job Duties
This full-time position will be the primary contact for graduate admission inquiries, and responsible for managing graduate admission records.
This position is also responsible for assisting with planning and organizing recruiting efforts for the Department of Mechanical and Aerospace Engineering graduate programs.
The Graduate Services Assistants will serve as the backup the supervisor in various areas of daily student operations in the MAE Graduate Office– answering questions regarding graduate program/graduate school policies and procedures, processing course registrations, and student record keeping.
This position will back up the supervisor in the area graduate program student services and HR to minimize disruptions to workflow in the supervisor’s absence.
This position will audit student records as needed– using various university programs as well as department systems, to track students enrolled in the Direct-to-PhD program and the Accelerated Bachelor’s/Master’s graduate program.
This position will also assist with planning and executing various departmental events each year– graduation exercises, graduate research symposium, etc.
The ability to drive and lift 20 pounds is required.
Other Responsibilities
Other duties as assigned.

Qualifications


Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
 
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Proficiency in MS Word, MS Excel, and ability to readily master other University computing systems.
  • Familiarity with the Student Information System, Human Resources System (PeopleSoft) and Grad Watch.
  • The ability to drive and lift 20 pounds is required.
Preferred Qualifications
  • Must be multi-task orientated and a self-starter able to anticipate and meet deadlines with numerous interruptions.
  • Be able to identify and resolve potential problems; and be able to graciously communicate orally and in writing with a diverse and vast audience.
  • Must have ability to organize and correctly provide attention to details in policies and records.
  • Proficiency in MS Word, MS Excel, and ability to readily master other University computing systems.
Required License or Certification
N/A
Valid NC Driver's License required Yes
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 11/15/2023
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 11/22/2023
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include your resume, cover letter and contact information for at least 3 professional references.

Position Details


Position Number 00042963
Position Type SHRA
Position Classification Band Title Student Services Specialist
Position Classification Band Level Journey
Position Classification Salary Range $31,200 - $83,866
Salary Grade Equivalency GN07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 140901 - Mechanical & Aerospace Engr
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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