Graduate Student Program Coordinator

Job Summary

The Graduate Student Program Coordinator participates in the development, implementation, and administrative oversight of graduate programs for the Whitaker College of Engineering. The Coordinator advises graduate students, works with Graduate Admissions to evaluate applications for graduate programs, and analyzes graduate student data to streamline processes in recruitment, program improvement, retention, enrollment management, and timely graduation. Supports graduate students from admission to graduation through program administration, student engagement, and process support.
FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:

• Evaluates admissions applications and provides guidance in course selection, degree planning, and graduation requirements.
• Develops and implements programs to enhance and provide opportunities for students to engage in campus programming activities.
• Works collaboratively with administrators in the development, implementation, documentation, and enforcement of program policies and procedures.
• Creates and implements evaluations, assessment, and student retention and engagement strategic goals to assess and report growth and effectiveness of the student programs to supervisor and appropriate stakeholders.
• Aids graduation goals by conducting regular degree progression audits to ensure students are tracking to meet goals.
• Creates and maintains databases and manages and analyzes graduate program data.
• Advises and collaborates with campus partners to provide students with resources, support, referral, and advocacy.
• Develops budget recommendations and assists with developing activities and services budget requests.
• Monitors and complies with all fiscal expenditures and guidelines in accordance with university policies and procedures.
• Develops, administers and analyzes continuous assessment of programs. Prepares and evaluates statistical, analytical, and narrative reports to be used for decision making, program improvement, and program accreditation and/or review.
• Plans and coordinates outreach events that support student recruitment, retention, and engagement aligning with strategic goals.
• Serves on the College of Engineering Graduate Committee and arranges regular meetings in collaboration with the committee members and relevant department chairs.
• Recruits, hires, trains, supervises, and evaluates OPS and part-time student employees. Maintains work schedules, timesheets, and payroll action forms.
• Updates the Dean and the Department Chairs on any new university policies that impact the graduate programs within the College of Engineering.
• Attends the University Graduate Committee as representative of the College of Engineering.
• Ensures that program competencies and learning outcomes are incorporated into all programming.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• Bachelor’s degree from an accredited institution in education, science or engineering. 
• Two years of full-time professional experience in a related field.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience with personal computers using Microsoft Office (Word, Excel, and Outlook).

Preferred Qualifications:

• Master’s degree from an accredited institution in education, science or engineering.
• Experience in a higher education setting, especially in advising and/or admissions.
• Experience working with college students and in student engagement. specific experience

Knowledge, Skills, and Abilities:

• Knowledge of student development theory, the needs of students in transition, and the core elements of successful orientation programs.
• Knowledge of FERPA regulations for handling student records.
• Knowledge of University programs and policies and Florida State Board of Education policies and rules.
• Knowledge of or ability to learn student information systems.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Ability to effectively manage the work of others by providing information, guidance and motivation.
• Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently.
• Ability to take initiative to plan, organize, coordinate and perform work when numerous and diverse demands are involved.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to operate a personal computer with proficiency in Microsoft Office (Word, Excel, and Outlook).
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

Salary Pay Grade 17

Applications received by January 1, 2024 will receive priority consideration.