Graduate Program Staff Assistant

Updated: 3 months ago
Location: Cambridge, MASSACHUSETTS


Harvard Law School


Job Summary

The Graduate Program Admissions and Financial Aid Staff Assistant is a member of a team that processes 1700+ admission and financial aid applications to the LL.M., S.J.D., and Visitor Programs from a predominantly international applicant pool and provides assistance to other members of the Graduate Program and International Legal Studies department as needed. 

Position Description

As a Graduate Program Admissions and Financial Aid Staff Assistant, you will:  

  • process admissions and financial aid applications and related materials, including analyzing transcripts, calculating GPAs, and following up with applicants to obtain missing documents 

  • respond to telephone inquiries and share responsibility for email and walk-in inquiries 

  • assist with the financial aid review process 

  • assist with preparation and distribution of admission and financial aid notifications 

  • assist with student visa processing, billing, and orientation 

  • maintain confidential student files and records 

  • provide assistance to the Graduate Program Student Affairs and Administration and International Legal Studies teams; some duties may report to other members of the Graduate Program and International Legal Studies department 

  • perform other duties as assigned 

Basic Qualifications

Three or more years related experience in office administration or business environment. Education beyond high school may count toward experience. 

Additional Qualifications and Skills

We are looking for people who: 

  • Are proactive, organized and detail oriented 

  • Have a strong customer service orientation and are sensitive to the needs of an international and diverse student population 

  • Communicate effectively, in both written and oral formats  

  • Enjoy learning new things, can handle multiple priorities, and work flexibly in both independent and team environments  

  • Can handle complex and confidential matters with discretion 

Additional Information

The Graduate Program is the division of Harvard Law School responsible for the Master of Laws (LL.M.) and the Doctor of Juridical Science (S.J.D.) degrees, and for various aspects of graduate legal studies, including a Visitors Program for researchers and scholars. The 280+ members of the LL.M., S.J.D. and Visitors Programs come from more than 70 countries and constitute a vibrant academic community noted for its diversity of interests and backgrounds. For more information on the Graduate Program, please visit: .  

Job Function

Faculty & Student Services


USA - MA - Cambridge

Job Code

404036 Staff Assistant III (FSS)


Graduate Program


55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening



35 hours a week, Monday through Friday, 7 hour workday

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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