Graduate Program Manager

The Graduate Program Manager position is responsible for the day-to-day planning, oversight and execution of administrative functions of the Cell & Molecular Biology (CMB) graduate program, a Ph.D. granting program providing to its students training and intellectual rigor as research scientists that opens various professional paths. Responsibilities within the program run from recruiting and admissions through the stages of training ending with the final Ph.D. defense.
These responsibilities include:
--Coordinating travel, lodging, meet-and-greets with program faculty and students, campus tours, and other visit details during prospective student visits
--Communicating policy changes, updates, and requirements to CMB students and faculty, and sharing upcoming seminars and relevant events, including sending a weekly newsletter to students and faculty
--Attending to student and faculty issues that arise (e.g., conflict between student and faculty, funding, and not meeting program requirements)
--Coordinating activities with other programs (e.g., student and faculty mentoring workshops, setting the student stipend, etc.)
--Improving diversity and inclusion of the program, including increasing the pool of diverse candidates and interviewees and working with the CMB Diversity, Equity, and Inclusion Committee
--Coordinating annual faculty trainer review: requesting and gathering continuing faculty trainer review applications as well as new trainer applications
--Scheduling, setting agenda for, and contributing to annual meetings with rotating students, each cohort of students, new MD/PhD students, and new faculty trainers

• 20% Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program
• 20% Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
• 5% Oversees programming, services, and events to promote professional development and academic success
• 10% Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
• 5% Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors. May prepare and/or submit funding proposals
• 10% Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes
• 10% Oversees staff and/or graduate program functions
• 20% Oversees admissions and recruiting process, including managing the review of admissions applications and planning recruiting/interview visits for prospective students

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Master's Degree or equivalent experience in Education, STEM, or other fields emphasizing management, problem solving and communication.

At least one year of experience in higher education preferred. Excellent organization and communication skills. Able to lead and work with students, staff and faculty to effectively advance program goals.

Full Time: 100%
This position requires the large majority of work to be performed in-person at a designated campus work location. Some work may be performed remotely at an offsite, non-campus work location. A period of evaluation will be required prior to remote work.

Ongoing/Renewable

Minimum $53,700 ANNUAL (12 months)
Depending on Qualifications

A successful candidate will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

To be considered, applications must be submitted online. Please check on the "Apply Now" button to start the application process. You will be required to upload a cover letter and resume.
Your resume and cover letter should include all relevant education and/or work experience as it relates to this position.

Kelly Moran
[email protected]
608-262-4880
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Graduate Program Manager(AE093)

A34-OVCR/CQCI/CMB DEGREE PRG

Academic Staff-Renewable

294354-AS