Graduate Program Manager

Details

Posted: 16-Mar-24

Location: La Jolla, California

Salary: Open

Categories:

Other Staff/Administrative
Staff/Administrative

Internal Number: 128714

UCSD Layoff from Career Appointment: Apply by 3/18/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 3/28/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Chemistry and Biochemistry is one of the largest and most complex departments on campus. The department's organization is divided among three major academic sections each with its own leadership representation under the Department Chair: Physical, Analytical & Environmental (PAE); Biochemistry & Biophysics (BB); and finally Synthesis, Materials and Chemical Biology (SMCB). The department is comprised of 75 ladder rank faculty, and additional 10 in various instructional titles and ~150 in academic research titles and postdoctoral scholars. The above academic community presents a plethora of diverse complex issues from Health Sciences Compensation Program agreements to adjuncts from national laboratories sharing negotiated employee patent agreements. The department is also comprised of 90 career staff; ~60 temporary or student staff, and 350 Master's and Ph.D. students. Undergraduate students majoring in chemistry number greater than 1,700, and total undergraduate and graduate annual course enrollments exceed 23,000. The department currently has more than 120 awards from federal, state and private sources for approximately $20 million per annum in extramural funding and $46 million in total annual expenditures.

The Department of Chemistry and Biochemistry manages eight recharge facilities supporting national as well as UCSD-wide research endeavors in academe and industry: Nuclear Magnetic Resonance, Molecular Mass Spectrometry, Biomolecular and Proteomics Mass Spectroscopy, Inorganic Characterization Instrumentation, Protein Crystallography, Small Molecule X-Ray Crystallography, Fabrication Facility plus the on campus Chemistry Storehouse. In addition, we are home to two national research center grants. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

The Graduate Program Manager collaborates, consults and reports to the Student Affairs Director to help manage operations and personnel for the Chemistry and Biochemistry Graduate Program, one of the largest on campus with 300 students in the UCSD Doctoral Program, 90+ students in the Master's Program, and 40+ students in the UCSD-SDSU Joint Doctoral Program. The position is responsible for overseeing academic and career advising; graduate admissions, outreach, and recruitment; graduate funding and the teaching apprentice program; curriculum planning; policy and process development and implementation, and long-range planning for the graduate program. Direct supervisor for Graduate Affairs staff, including overseeing day-to-day duties, hiring, training, evaluating, and directing special projects as needed. The incumbent assumes full responsibility for the management of the Student Affairs Unit in the absence of the Student Affairs Director, and may represent the unit at divisional and campus levels. The position also manages the programmatic and reporting aspects of our multiple department training grants (through NIH and Department of Education). Additionally, the position also coordinates our industrial relations, developing connections with local industry to plan sponsored events, career-related activities, and internships for our students. This position serves in an advisory role on all matters pertaining to the graduate program to the Student Affairs Director, Vice Chair for Graduate Education, and the department Graduate Affairs Committee (GAC).

• Occasional evenings and weekends may be required. Overtime may be required.

• This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

QUALIFICATIONS

• Working knowledge of academic advising and counseling techniques. Ability to effectively advise and work closely with graduate students.

• Demonstrated experience in a supervisory role including responsibility for hiring, delegating, directing work, training, evaluating performance, and assessing staff capabilities and workloads and redistributing when necessary.

• Demonstrated knowledge of policies and procedures related to student academic affairs, graduate admissions, graduate support, employment, and all other programmatic considerations. Knowledge of Graduate Division's role in serving students. Knowledge and awareness of academic institutions as they relate to the mission of teaching and research.

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