Graduate Program Coordinator

Posting Details
Position Information

Position Title	Graduate Program Coordinator
Position Type	Regular
Job Number	SA8882122
Full or Part Time	Full-Time 40 Hours Weekly
Fair Labor Standard Act Classification	Non-Exempt
Anticipated Pay Range	$24.50 - $29.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	This position will provide a broad range of high-level administrative services for School of Communication PhD and MS programs. Working with the Graduate Program Director, Dean, Asst Deans, faculty and staff, plan, coordinate and oversee day-to-day program operational activities. Perform other duties as assigned.
Responsibilities	Coordinate and provide administrative assistance to the School of Communication graduate programs, faculty, and students Work collaboratively with the Graduate Program Director, Asst Deans, and Undergraduate Program Coordinator in development of class schedules, taking faculty load into account; input and maintain class schedules. Collaborate with Graduate Director/Chair on semester course scheduling and assist with graduate student registration process and orientation Assist the Graduate Program Director with student enrollment, Assigning Advisors in PeopleSoft, and Permission Numbers. Assist the Graduate Program Director with graduate student registration process and orientation Work collaboratively with faculty in reviewing, editing, and processing graduate course and catalog changes annually. Assist Faculty and Undergraduate Program Coordinator with hiring, and managing on-boarding, of new full-time and part-time faculty Generate graduate faculty contracts Coordinate with SMC for graduate program advertising Manage purchasing, ordering and reimbursements for Graduate program specific needs Coordinate room needs for Graduate program faculty and staff Serve as liaison with the Office of Graduate Admissions and the Office of Graduate Education Manage the hiring process for SOC graduate students (GShip); generate GSI (Graduate Student Instructor) contracts and GRA (Grad Research Assistant) paperwork, interfacing with VPGE (Vice Provost for Graduate Education) and HR as necessary and troubleshooting any problems Work collaboratively with the Graduate Director/Chair and faculty to manage graduate student thesis projects, completion of forms, faculty committee members, thesis defenses, degree completion protocols Assist with MS and PhD admission process and recruiting (Tracking admissions applications, coordinating information sessions, and communicating with applicants and potential applicants.) Review SOC graduate student scholarly and creative activity, grant awards, routing student applications to appropriate faculty and assuring timely review submission Assist MS and PhD students with travel for university business needs Manage payments, reimbursements, etc. for Grad faculty and students Disseminate program information and respond to inquiries from prospective students Work with current graduate students to answer program-related questions and concerns Serve as college staff rep for the university-wide events for graduate students As a member of the college staff team, assist with college-wide and department activities Serve as backup to other support positions as needed Some travel and weekend work hours are required.
Required Qualifications	Bachelor’s degree or equivalent combination in education and experience. Demonstrated effective oral and written communication skills. Strong organizational skills Proven ability to exercise independent thinking and judgment to carry out duties in a timely manner. Ability to exercise initiative and work independently and as a team member. Experience in providing administrative support in a professional office. Demonstrated ability to use tact and diplomacy and to maintain a high level of confidentiality. Proven ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload. Proficient knowledge and skill in Microsoft Office Suite applications. Ability to learn in-house software
Desired Qualifications	Master’s degree in related field. Experience in admission and recruiting. Working knowledge of university software, policies, and procedures
Special Instructions to Applicants	Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References	2
Maximum Number of References	3