Graduate Program Administrator - Division of Biology & Biomedical Sciences (DBBS)

Position Summary
Manage and coordinate all aspects of assigned programs. Provide oversight to Program Directors and faculty to ensure students reach all milestones in a timely manner. Understand, interpret and articulate the policies and guidelines of the programs, DBBS, Arts & Sciences Office of Graduate Studies and University.

Job Description

Primary Duties & Responsibilities

• Manages student progress through all phases of graduate school - recruitment, admissions, advising, lab rotations, thesis lab affiliation and research progress, qualifying exam, thesis committee formation and management, thesis defense and graduation.
• Serves as a representative and advisor for graduate students.
• When faced with performance or personal issues, identifies when Program Director, Associate Dean, Student Health or Office of Graduate Studies are to be notified about an issue and steps to resolve the issue (counselor, tutor, additional courses, etc.).
• Manages and coordinates all program activities, including recruitment visits, entering class orientation, overnight retreats and special events, responsible for financial contracts for retreats and events.
• Oversees allotted yearly program funds to ensure monies are used appropriately, cost effectively and ensure all program objectives are met within set budget (program budgets ranging from $36,000 to $105,000).
• Ensures FERPA guidelines are followed and protect the integrity and confidentiality of student’s official University record.
• Manages all student milestones in the Arts & Sciences Office of Graduate Studies portal and student information in the DBBS database and electronic files.
• Performs other duties as required.

Preferred Qualifications

• Bachelor’s degree and academic administrative experience.
• Strong personal interaction and communication skills are essential, in addition to the ability to determine priorities and manage multiple tasks efficiently.
• Critical thinker and identify and resolve problems with students and faculty using good judgment and available resources effectively.
• Attention to detail critical.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three to five years’ experience in an administrative position required, or combination of education and experience equaling seven years.

Grade
G09

Salary Range
$44,700.00 - $73,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.