Graduate Format and Curriculum Advisor

81302BR

Campus: Tempe

Graduate Format Advisor

Job Description

The Graduate College at Arizona State University is looking for a flexible, detail oriented, highly organized and customer-service focused Graduate Format and Curriculum Advisor. Under general direction, this position performs a variety of tasks for the review of submitted final graduate student documents in preparation for graduation to ensure consistency with established ASU format standards, as well as tasks related to the graduate section of the ASU academic catalog and graduate curriculum/program development. This position also serves as back-up for the Specialist for Academic Affairs and Curriculum for satisfactory progress and graduate faculty related duties.
Business hours for the Graduate College are Monday - Friday, 8:00 a.m. - 5:00 p.m.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. The Graduate College may have flexible work options available such as staggered start and stop times and possibly hybrid work where employees spend a portion of their regular workweek at their primary ASU work location and a portion working remotely. 

Job Family

Student Initiatives/Support Sv

Department Name

Graduate College

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$32,781 - $41,000 per year; DOE

Essential Duties

• Acts as a liaison on behalf of the Graduate College, monitoring and responding to a high volume of inquiries from students, faculty, advisors and outside entities. Provides guidance in curriculum and format
• Provides guidance and refers students to format guidelines and manual to assist in identifying areas for correction to ensure documents are revised accordingly via phone, email and in person
• Performs reviews of submitted thesis and dissertation documents against established guideline requirements
• Reviews and compares thesis and dissertation documents in ProQuest upon submittal for publication to ensure all versions match. Responsible for checking ProQuest student data entry for accuracy, including embargo submissions
• Provides administrative support such as assisting in the archival of curriculum items, responding to unit inquiries, preparing materials for meetings/presentations, assisting in curriculum/special project research, etc. for the Curriculum and Program Development area 
• Verifies scheduling of student's defense to ensure completion of all requirements prior to graduation
• Prepares and delivers format workshops, presentations, training materials and videos 
• Responsible for semesterly submissions of the National Science Foundation Survey of Earned Doctorates (SED) on behalf of the Graduate College, ensuring accuracy and reviews spreadsheets for any missing information
• Drafts format and defense results communication to be sent to students and staff
• Drafts Graduate Insider newsletter articles and blog post submissions for the format area
• Works with the Graduate College Communications Team to create, edit, publish and communicate format deadline and defense results information to students, staff and faculty 
• Responsible for overseeing, the updating and the creation Graduate College AdobeSign forms related to the format area
• Performs initial review of curriculum proposals to ensure compliance with established standards, and checks submitted supporting documents from related units to verify agreements; refers them to Program Coordinator Senior upon completion of review
• Maintains and tracks proposals received for graduate curriculum development
• Reviews petitions for exceptions or changes to submitted thesis and dissertation documents or deadline extension to determine validity of request; refers request to appropriate unit academic advisor for closure
• Assists in the review of new courses and course change requests to ensure syllabus meets requirements, titles match, different categories are correctly identified and reviews justification for change to ensure ongoing integrity of degree and program
• Assists in the updating of the graduate portion of the academic catalog
• Maintains student records in student databases (also the ASU Digital Repository/ProQuest), creates and provides reports. Provides contact point for enrolled student information
• May assign tasks to student worker
• Serves as back-up for the Specialist for Academic Affairs and Curriculum for satisfactory progress and graduate faculty related duties
• All other duties as assigned

Minimum Qualifications

Bachelor’s degree in English or similar and one (1) year experience in a related field OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Experience working with diverse populations and cultures
• Experience with the ASU Thesis/Dissertation format and defense process 
• Experience with university curriculum and catalog review and development a plus
• Experience in formatting, proofreading documents and document review
• Experience with ASU Graduate College policies and procedures
• Experience in rapidly adapting to technology, as well as utilizing new technology, practices, policies and methods
• Experience building and maintaining effective relationships with a variety of stakeholders at multiple levels of an organization
• Experience tracking information in databases or similar methods
• Experience presenting to groups
• Experience in multi-tasking in a team environment
• Experience working effectively in an environment subject to tight deadlines and quickly changing priorities
• Evidence of effective communication skills
• Experience in a higher education environment
• Experience using MS Office applications (Access, Excel, PowerPoint, Word, Outlook

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to walk or travel moderate distances to perform work. Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. May be required to perform tasks in the field within and/or across University campuses. Ability to clearly communicate to perform essential functions. 

Department Statement

The ASU Graduate College works collaboratively across all colleges to promote and support the integrity, quality, and vitality of ASU graduate programs including master’s degrees, professional degrees, and doctoral degrees. Our goal is to ensure university-wide standards of academic excellence, access, and equity in graduate programs and to enhance the impact of ASU’s graduate students and graduate education within the state, national, and global arenas. Central to this vision is the enhancement of the diversity of ASU’s graduate population as well as the development of innovative transdisciplinary graduate programs across the university.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
Arizona State University is committed to providing safety and security resources and information for our students, faculty, staff, and visitors. In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), ASU publishes an Annual Security and Fire Safety Report, which includes safety and security policies and procedures, crime and fire prevention information, crime and fire statistics, and numerous resources for current and prospective students and employees. To access the ASU Annual Security and Fire Safety Report online, visit https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. A hard copy of this report may be obtained, free of charge, by contacting the ASU Police Department at 480-965-3456 or by visiting the ASU Police Department at 325 E. Apache Blvd., Tempe, Arizona, during business hours (M-F, 8 a.m. to 5 p.m.).

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00 p.m. Arizona time on the date indicated.

Only electronic applications are accepted. Attach Word or PDF documents, which include:
1. Cover letter
2. Resume
3. Three professional references (if not already supplied during the application process)

Please include all employment information in month/year format (ex: 6/88 to 8/94), and include job title, job duties, and name of employer for EACH position listed. Not providing this information could result in your application not being considered.

Cover letter and resume should clearly illustrate how prior knowledge and experience meet the minimum and desired qualifications stated in this requisition.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education (or 24 credit hours) is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.