Graduate Fellowships and Awards Coordinator

27650BR

Graduate Studies

Position Overview

The Office of Graduate Studies is seeking a Fellowships and Awards Coordinator to support the administration of all OGS student, faculty, and staff awards; provide administrative and development support of students who hold external fellowships; and support KU graduate students seeking to apply for external fellowships and grants.

The Fellowships and Awards Coordinator is responsible for all pre- and post-award processes for graduate student, faculty, and staff awards administered by the Office of Graduate Studies and provides budgetary support for the office. The position is also responsible for supporting the administration of graduate students who hold external fellowships supported by OGS including the NSF Graduate Research Fellowship Program.

Additionally, this role will develop resources, workshops, and communications to support current KU graduate student applications for external fellowships. They will also meet with students individually to discuss preparation strategies for future applications to nationally competitive fellowships/grants. The Fellowships and Awards coordinator will collaborate with the Assistant Director of Graduate Writing and Support and the Director of the Office of Fellowships to provide feedback on student application materials for nationally competitive fellowships and grants.

The Fellowships and Awards Coordinator reports to the Director of Professional Development & Communications and works closely with staff in the Office of Graduate Studies. This position will primarily work on the KU Lawrence campus with some remote work flexibility.

If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 10 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.

Job Description

Awards and Fellowships 50%

• Independently coordinates all award competitions for the Office of Graduate Studies, including faculty, graduate student, and staff awards.
• Prepares and distributes award calls, responds to inquiries from students, faculty, and staff.
• Receives applications, reviews for eligibility, and coordinates the work of review committees or other selection processes.
• Communicates with agencies and organizations with external awards and nominations that require internal selection processes.
• Prepares and distributes award notifications and maintains records of awardees.
• Keeps the Director of Professional Development & Communications apprised of award cycle and progress.
• Coordinates with the OGS communications staff to promote award competitions and prepare press releases and profiles of award winners.
• Maintains all relevant web-based application forms for award submissions, nominations, and program applications.
• Maintains and updates all relevant website content for internal awards and fellowships.
• Primarily responsible for monitoring, routing, and/or responding to all email traffic in the Graduate Awards email account.

• Provides administrative support for graduate students who hold non-employment-based external fellowships including the NSF Graduate Research Fellowship Program (GRFP) and related fellowships including:
  •  liaising with KUCR post-award staff
  • serving as contact for federal agencies
  • meeting annual reporting for non-budgetary requirements for NSF GRFPs
• Designs and coordinates workshops, resources, and other materials to support the development of application materials for nationally competitive fellowships/grants.
• Develops and manages communication plans in collaboration with the Director of Professional Development and Communications to alert current students about upcoming deadlines and competitions for nationally competitive fellowships/grants
• Collaborates with the Assistant Director of Graduate Writing and Support and the Director of the Office of Fellowships to provide feedback on application materials for nationally competitive fellowships/grants.
• Works with schools and academic units to provide additional workshops or presentations to support student applications for external grants and fellowships.

• Provides general budgetary support for the Office of Graduate Studies
• Works closely with the Shared Service Center on details of award disbursements to ensure awards are disbursed promptly and in accordance with university policies.
• Works closely with Human Resource Management, the SSC, Schools, and the Provost’s Office to ensure the hiring of internal fellowships administered by OGS.
• Assists the Associate Vice Provost for Graduate Studies with BCP requests for each fiscal year
• Prepares and submits post-award disbursement information for internal awards, fellowships, and scholarships.
• Works closely with the Shared Service Center to coordinate travel for KU student representatives to regional competitions and ceremonies.
• Monitors payroll appointments for the Office of Graduate Studies fellows.  Maintains Graduate Research Assistant appointment processes and recordkeeping.  Communicates with fellows regarding Graduate Research Assistant appointments.
• Understands and complies with University, state, and Endowment financial policies and procedures

• Attend OGS and relevant team meetings
• Support documentation and assessment activities.
• Participate in relevant professional development.
• Other tasks and projects as determined by the Director of Professional Development & Communications as relevant to the position.

Position Requirements

Required Qualifications

Preferred Qualifications

Contact Information to Applicants

Nicole Reiz
[email protected]

Additional Candidate Instruction

In addition to the online application, the following documents are required to be considered for this position:

Incomplete applications will not be considered.

Advertised Salary Range

Starts at $52,000

Application Review Begins

29-Apr-2024

Anticipated Start Date

03-Jun-2024

Primary Campus

University of Kansas Lawrence Campus

Employee Class

U-Unclassified Professional Staff

Job Family

EducationalSuport&Delivery-KUL

Work Location Assignment

On-Site

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.