Graduate Coordinator (Administrative Assistant)

CLASSICAL STUDIES (BL-CLAS-IUBLA)

As a department in the College of Arts and Sciences, Indiana University's Classical Studies department offers undergraduate and graduate degrees that prepare you for a broad range of academic and career opportunities. Our outstanding faculty teach courses in ancient Greek and Latin, art and architecture, literature, mythology, film, and classical civilization. We also offer exciting study abroad opportunities, along with scholarships to help support your pursuits.

More information about the Department of Classical Studies at Indiana University may be found at here.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For our full diversity statement, click here.

More information about the College of Arts and Sciences at Indiana University may be found here. 

This position entails providing general administrative support to the department, including website maintenance, purchasing, and scholarship coordination, as well as specific support to the graduate program as graduate coordinator, including record-keeping and management of recruitment, admissions, and placement of graduate students.

Department Specific Responsibilities

• Provides guidance to students and faculty regarding policies and procedures for all departmental graduate programs.
• Screens student concerns, and as appropriate, refers them to the DGS.
• Assists students with funding options and support, including fellowships and awards.
• Serves as admissions coordinator for the graduate programs.
• Provides logistical support for qualifying exams, dissertation proposal defense, and dissertation defense.
• Collaborates with students on eDoc submission and support.
• Coordinates events for the Ph.D. programs.
• Contributes content for the graduate portion of the department website and department bulletin boards.
• Coordinates departmental prize and fellowship competitions.
• Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
• Accurately maintains electronic records and databases.
• May prepare and disseminate handouts, presentations, or other materials.
• May assist with ordering or creation of promotional materials for student organizations or departmental needs.
• May provide guidance to other Student Services Coordinators.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. 

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of relevant experience

SKILLS

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$37,500-$39,000 Annually

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234