Graduate Assistant - SE Student Organizations

Posting Details
Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33096
Job Number	STU16502122

Position Information

Department or Unit Name	SE - Student Organizations
Position Headcount	2
Position Title	Graduate Assistant - SE Student Organizations
Academic Year	Academic Year 2024-25
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Grad
Anticipated Pay Range	$20.00 - $20.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Sydney Nomura
Supervisor Email	[email protected]

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx )

Desired Start Date	07/22/2024
Projected End Date	08/25/2024
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	The Graduate Assistant for Student Organizations provides oversight and development of student organizations and assists in managing departmental events, initiatives and policies. The Graduate Assistant is a member of the Department of Student Engagement and the Division of Student Affairs.
Responsibilities	Supervision and Advising Along with professional staff, supervise and manage the Student Organization Assistants – including planning weekly staff meetings Develop and advise the Professional Fraternities Council (PFC) to act as the governing body for professional fraternities Along with the professional staff, identify training and development needs and implement appropriate strategies to address those needs. Ensure student staff and student organization leaders’ thoroughness in navigating University resources, policies, and procedures, including those pertaining to event and facility scheduling, funding and financial procedures, contract and risk management procedures, and event publicity. Student Organization Support Oversee responses to academic and professional organization inquiries, onboarding new organizations, and managing End of Semester Reports. Oversee approval of new academic student organizations, assess organizational and event risk management, and manage related online systems. In conjunction with professional and undergraduate staff, oversee Student Event Advisory Committee meetings on Fridays at 12pm. Provide opportunities for the development of academic student organization leadership that nurture organization growth and provide leadership development for organization members, primarily by facilitating President’s Council meetings. Events and Programming In conjunction with Student Organization staff, assist with events for all recognized student organizations including the President’s Leadership Summit, Executive Board Conference, Involvement Fair, and other leadership workshops. Assist with efforts to enhance academic student organization membership recruitment through support during Orientation, Student Involvement Fair, other recruitment programs, and coaching of student organization leadership. Maintain positive working relationships with campus partners from academic/administrative departments, Student Government Association, and Sodexo in support of the work of student organizations. Other duties as assigned Participate in and contribute to Department of Student Engagement programs, services, experiences, and resources as determined by supervisor
Required Qualifications	Enrollment in a Master’s or PhD program, preferably focused on leadership development or higher education and student affairs.  Desire to gain knowledge of student development theory and issues relevant to higher education.  Ability/willingness to work some nights/weekends.  Commitment to teamwork, collaboration, and providing service to students. Ability to exercise initiative and work independently.  Excellent interpersonal skills working with a diverse group of individuals at all organizational levels, both inside and outside the University. Ability to use tact and diplomacy and to maintain a high level of confidentiality.  Good time management skills and the ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload. Strong problem solving and conflict resolution skills.  Professional and confident demeanor when delegating and holding others accountable. Ability to work with budgets, including the oversight and reconciliation of expenses. Effective written and oral communication skills; strong editing and proofreading skills. Ability to work 19 hours per week, Monday-Friday, between the hours of 8am-6pm.
Desired Qualifications	Previous experience, at the graduate or undergraduate level, working with student organizations, student organization event management, and/or student leadership development.  Knowledge of topics related to college students’ academic and professional development. Previous experience, at the graduate or undergraduate level, working directly with faculty. Knowledge of Microsoft Office, Humanity, Basecamp, 25Live.
Special Instructions to Applicants	Criteria that will be taken into account in our selection process pertain to candidate’s leadership and supervisory experience, experience with and readiness for coordinating and assisting with student co-curricular programming, capacity for providing autonomous oversight of areas of responsibility (i.e. facilities, programs, and services), enrollment in a graduate program applicable to student affairs, and active pursuit of a career in student affairs.

Budget Information

Is Federal work-study required?	With or Without FWS
Contact Email for Who Entered This Posting	Sydney Nomura
Timecard Approver	Sydney Nomura
Timecard Approver Email	[email protected]
Timecard Approver ID	2435231
Timecard Approver PSN	0088
Fund - Dept - Program - Project	100-6750-67501
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503005-Graduate Assistant
PSN with FWS	N/A
PSN without FWS	N/A
Grad Student PSN	00002985
PSN Status	Verified
PSN Handled By	AA 3/5/24
Job Code	SD2C - Stud Asst II Grad - WC 8868
Job Title for PeopleSoft	Grad Assistant (HRLY)
Worker's Compensation Code	8868
Open Date	03/05/2024
Close Date	05/19/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No