Graduate Assistant for Student Engagement

Updated: 38 minutes ago
Location: Waltham, MASSACHUSETTS
Job Type: PartTime

Job Description Summary

Overview of the Department
The Office of Student Programs & Engagement (SP&E) enriches Bentley’s transformative undergraduate learning experience by creating environments and opportunities that facilitate authentic social connections and holistic student development. Our student-centered and values-driven programs, leadership experiences, and services bring students together and prepare them to be change agents at Bentley and beyond. SP&E is comprised of seven full-time professional staff and two graduate assistants.
The department is inclusive of campus traditions and programs, fraternity and sorority life, student organization support and advisement, student center program management and operations, student employment, and student governance and activity fee responsibility. The team works collaboratively, both internally and with other departments within the Division of Student Affairs, to achieve its mission and learning outcomes for students.
Objectives of the Position
The purpose of this position is to support the Campus Activities Board and other registered student organization administrative processes to provide a meaningful preparatory experience for a student enrolled in a higher education/student affairs master’s program. These goals are accomplished through hands-on work with student organization management, program support, a supportive and learning-focused advisory relationship, and opportunities to work alongside a team of full-time student affairs professionals. Opportunities to apply classroom learning, explore other functional areas, and network within Bentley’s Student Affairs community are intentionally integrated into this experience.

Description of Duties 
Under the supervision of the Assistant Director of Student Programs & Engagement, the Graduate Assistant for Student Engagement will provide critical support to the professional staff of SP&E and to student leaders and their organizations. Primarily, the Graduate Assistant is responsible for the collection and verification of administrative data associated with supporting the management of Registered Student Organizations, serving as an interdepartmental liaison for SP&E, and the planning and execution of SP&E departmental initiatives. 

Campus Activities Board (CAB)

  • Co-advise the Campus Activities Board in overseeing programming sponsored by CAB including the management of both organizational and event logistics.
  • Support members of the Campus Activities Board through the inception of new and innovative events through brainstorming, logistical support, and facilitation.
  • Attend and contribute to weekly two on one meetings with the CAB president and Assistant Director of Student Programs & Engagement.
  • Coordinate the long-term development and logistical management of annual Spring Day program.
  • Facilitate weekly Board of Directors and Executive Board meetings and support the creation of General Body meetings.  
  • Assist in the planning of departmental welcome back programming including Winter Welcome Back and Winterfest.
  • Develop and maintain strong relationships with campus partners and external vendors.

Student Organization Support

  • Support the Assistant Director with the planning and execution of the fall and spring Activities Fair for 130+ student organizations and departments.
  • Assist with the facilitation of student organization development workshops and trainings.
  • Explore and understand the capabilities of CampusGroups software, sharing helpful processes that staff members and students can utilize to enhance their experiences, as well as creating educational and promotional material for CampusGroups.
  • Conduct assessment and benchmarking as they relate to student organization policies, programs, and practices.

Departmental Support

  • Participate in weekly one-on-one meetings with the Assistant Director and weekly SP&E staff meetings.
  • Collaborate with colleagues in the department in support of SP&E’s Racial Justice Action Plan and its educational, staff development, and policy related goals.
  • Serve as an active and contributing member of the department. This includes staffing select major departmental and divisional programs such as Orientation events, Spring Day, Senior Boat Cruise, Senior Commencement Ball, and other large scale student organization events as schedule allows and in consultation with the Assistant Director.
  • Other duties as assigned by the Assistant Director.

Preferred Qualifications
Successful candidates must be enrolled in a master’s program in higher education/student affairs administration, or related field, during time of employment. Candidates should have a passion for enhancing the student experience through development of student leaders and providing engagement opportunities for students to build community. Successful Graduate Assistants will have the opportunity for renewal for a second year; a two-year commitment is preferred.

This is a twenty hour per week position, running from the beginning of August through early May each year. Start/end dates for the fall semester will be August 12, 2024 – December 20, 2024, and the spring semester will be January 6, 2025 – May 16, 2025. Start/end dates are flexible based on the Graduate Assistant’s schedule and needs of the department. Evening and weekend work and participation in the Student Organization Support on call system is required as schedule allows and in consultation with supervisor.

Compensation includes a stipend of $16,000 per academic year, paid on a biweekly basis. An on-campus apartment will be provided. Campus parking is provided at no cost. The Graduate Assistant is eligible to receive financial support for professional development opportunities, including conference attendance. The Graduate Assistant will also have the opportunity to participate in a variety of on-campus professional development opportunities offered by the Division of Student Affairs.

Office Environment
Due to the nature of this role’s responsibilities and close work with student engagement and events, this position is intended to work in-person. The Graduate Assistant will have a designated desk and workspace located in SP&E’s open office, which allows for easy collaboration and communication. There may be ability to complete some hours of work remotely as the position allows and with approval from the supervisor. Meetings for this role may continue to take place both in-person and virtually. A university laptop will be provided to allow for workplace flexibility.

Student Affairs Graduate Assistant Cohort Experience
There may be additional Graduate Assistants within Bentley University’s Division of Student Affairs each year. This cohort of Graduate Assistants may have shared housing on campus, may receive additional professional development opportunities as a group, and are encouraged to connect with one another through their time at Bentley. Specific professional development opportunities for this cohort may be requested by the Graduate Assistants, but may include lunch-and-learns, informational interviews, and discussions on current topics in higher education.

Bentley University is located about 10 miles from Boston in Waltham, MA. Waltham is on the Fitchburg Commuter Rail Line, and campus is accessible by local bus. The Graduate Assistant would have access to the Bentley Shuttle, which runs regularly between campus, Waverley Square (Belmont MBTA Bus Station), and Harvard Square (MBTA red line connection). The Graduate Assistant will receive a campus parking pass, at no cost, to park on campus.

Bentley University requires references checks and may conduct other pre-employment screening.


Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

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