Graduate Academic Coordinator

Updated: 3 months ago
Location: Philadelphia, PENNSYLVANIA
Job Type: FullTime

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Graduate Academic Coordinator

Job Profile Title

Academic Coordinator

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/
The Graduate Academic Coordinator in Chemical and Biomolecular Engineering (CBE) will manage Masters and PhD programs and provide primary administrative support for the Graduate Group Chair.

Job Description

Manage Masters and PhD programs in Chemical and Biomolecular Engineering (CBE) and provide primary administrative support for the Graduate Group Chair; monitor deadlines; ensure compliance with department, school, and university policies and procedures. Coordinate intake, registration, advisor-assignment, qualifier, and all steps through graduation. Advise masters and PhD CBE students regarding department and university requirements and policies and procedures relevant to their program. Manage masters program records; compile program statistics and reports; track and report Masters and PhD degree placements/employment. Organize departmental aspects of graduate orientation and graduate degree completion and commencement. Assist Graduate Admissions Chairs in PhD/M.S.E. recruiting; screen, manage, and circulate applications; communicate with applicants and prospects; answer questions. Manage on-line recruiting system for department. Coordinate recruiting events: arrange for catering, lodging, and vendors in coordination with the business office. Assist/advise prospects with visits; handle related correspondence and paperwork.

Qualifications:

Bachelors degree and a minimum of two years of related experience or an equivalent combination of education and experience. Demonstrated excellent organizational, interpersonal, customer service and verbal and written communication skills; intermediate to advanced computer skills; mastery of Microsoft Office applications; familiarity with databases/spreadsheets. Demonstrated ability to quickly self-teach applications, particularly web-related. Must be able to multi-task, setting and adjusting priorities and working both independently and as part of a team. Must work well and deal professionally and tactfully with a diverse applicant, student, and faculty population and thrive in a collaborative work environment. Must be able to master policies and procedures and communicate them, be self-motivated, able to take initiative, and use independent judgment. Must maintain confidentiality of records and sensitive information.Knowledge of SRS and ApplyYourself a plus.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$20.00 - $36.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.



University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Graduate Academic Coordinator

Job Profile Title

Academic Coordinator

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/
The Graduate Academic Coordinator in Chemical and Biomolecular Engineering (CBE) will manage Masters and PhD programs and provide primary administrative support for the Graduate Group Chair.

Job Description

Manage Masters and PhD programs in Chemical and Biomolecular Engineering (CBE) and provide primary administrative support for the Graduate Group Chair; monitor deadlines; ensure compliance with department, school, and university policies and procedures. Coordinate intake, registration, advisor-assignment, qualifier, and all steps through graduation. Advise masters and PhD CBE students regarding department and university requirements and policies and procedures relevant to their program. Manage masters program records; compile program statistics and reports; track and report Masters and PhD degree placements/employment. Organize departmental aspects of graduate orientation and graduate degree completion and commencement. Assist Graduate Admissions Chairs in PhD/M.S.E. recruiting; screen, manage, and circulate applications; communicate with applicants and prospects; answer questions. Manage on-line recruiting system for department. Coordinate recruiting events: arrange for catering, lodging, and vendors in coordination with the business office. Assist/advise prospects with visits; handle related correspondence and paperwork.

Qualifications:

Bachelors degree and a minimum of two years of related experience or an equivalent combination of education and experience. Demonstrated excellent organizational, interpersonal, customer service and verbal and written communication skills; intermediate to advanced computer skills; mastery of Microsoft Office applications; familiarity with databases/spreadsheets. Demonstrated ability to quickly self-teach applications, particularly web-related. Must be able to multi-task, setting and adjusting priorities and working both independently and as part of a team. Must work well and deal professionally and tactfully with a diverse applicant, student, and faculty population and thrive in a collaborative work environment. Must be able to master policies and procedures and communicate them, be self-motivated, able to take initiative, and use independent judgment. Must maintain confidentiality of records and sensitive information.Knowledge of SRS and ApplyYourself a plus.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$20.00 - $36.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


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