GME PROGRAM COORDINATOR

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

In conjunction with the Surgery Department Chair, Department Director, and Program Directors, the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education programs in the Department of Surgery.

The Graduate Medical Education Program Coordinator may perform duties including, but not limited to, the administration and management of the programs as well as planning and coordinating academic, operational, and financial activities; assisting in the development, implementation, and ongoing compliance with programs’ goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant residency program issues. This current opening will coordinate the General Surgery Residency Program (ACGME) and the General Surgery Residency Preliminary Program (ACGME).

Work Performed

Acquire knowledge of current rules, regulations, and institutional requirements.

Develop a thorough knowledge of residency databases to enhance residency program and department efficiency. Train personnel in the use of such systems as required. Annually update the databases.

Participate in creating, designing, and publishing all recruitment material sent to prospective residents. Develop a thorough knowledge of and be able to disseminate information regarding the requirements of the residency and fellowship programs.

Organize the annual recruitment of residents within those requirements. Develop a thorough knowledge and use of the ERAS national database and NRMP for resident/fellowship recruitment.

Have shared responsibility for managing resident programs consisting of an approved number of residents through appropriate utilization of resources and delegation of duties.

Provide management assistance to Program Director, other faculty, Division Administrator, and other departmental staff by supplying shared clarification of organizational and departmental policies, standards, operational procedures, and guidelines. Provide appropriate leadership and guidance in conjunction with the Program Director for the overall operation of the residency programs.

Assist in the management of operational program activities. Ensure that educational goals and objectives are defined, disseminated, and met as directed by the academic curriculum.

Represent the department on required hospital/institutional/national committees at the discretion of the Chairman/Director of the Department and Residency/Fellowship Program Directors.

Participate in the Institutional GME Committee at the discretion of the Residency/Fellowship Program Directors.

Manage the annual evaluation process of residents, fellows, office staff, faculty, and program directly involved with resident education.

In conjunction with the Program Director(s), design and administer the programs’ educational curriculum and compile necessary data for continuous quality improvement and accreditation.

Ensure resident/fellowship education and compliance with national, hospital, departmental, and program policies.

Communicate with the residents, fellows, Director of Education, and Department Leadership regarding departmental and program activities.

Prepare and regularly disseminate departmental and residency/fellowship program information for all interested parties for departmental meetings and departmental/residents’ policies. May manage the program budget and approve all expenses. Act as the purchasing agent for all materials for the program at the discretion of the Departmental Chairman and Residency/Fellowship Program Directors.

Organize team meetings and departmental activities as required.

Collaborate with other departments to ensure the continuation of quality Resident/Fellow education.

Interface with the Institutional office of GME and work with the designated Institutional Official.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

A minimum of three years of experience. Strongly preferred in Medical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE guidelines. education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and Maintain continuing education by presenting and attending local, regional, and national meetings.

Skills

Proficient in the use of computer databases and PowerPoint, Excel, and Word.

Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines for various individuals, organizations and institutions.

Must be detail oriented to consistently ensure program and resident compliance with several regulatory entities.

A proven capability to work comfortably with physicians, administrators and other healthcare providers at all levels.

Skill in managing assigned projects related to education and healthcare, such as special programs and events, which require significant multitasking.

Job Code: 00001103 GME PROGRAM COORDINATOR
Job Level: 12

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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.