Global Initiatives Program Specialist II

Updated: about 24 hours ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Global Initiatives Program Specialist II

Agency

Texas A&M Engineering

Department

Education Program/Easa

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Programs Specialist II is a key member of the Halliburton Engineering Global Programs team helping prepare engineering students to lead in the global industry and society and helping the department achieve its vision of being a leader in global engineering education

Responsibilities:

  • Supports the development, planning, implementation, and assessment of specialized programs such as conferences, seminars, lectures, meetings, visiting delegations, and workshops in support of HEGP goals. This includes the Engineering International Certificate, the biannual Raising Cultural IQ workshop, and the biannual Scholarship call.
  • Supports the development and submission of proposals and forms including IRB and global program proposal. Following proposal requirements and interpreting policies, rules, and regulations to help ensure they are followed.
  • Supports the coordination of specialized program communications and marketing materials.
  • Assists in the preparation of budgets, special reports, and other documents. Including reports on the effectiveness of program activities such as data management of engineering students graduating with global experience. Assisting in gathering data to track the goal of graduating 50% of students with a global experience.
  • Assists in reviewing program guidelines, procedures, policies, rules, and regulations to help increase HEGP efficiency and effectiveness.
  • Oversees the work of assigned program staff. This includes student workers and the Global Ambassadors
  • Administrative Support: Provides administrative support to the Senior Director, Assistant Director for exchange and internship programs and the office in general. This includes scheduling appointments, organizing meetings, maintaining calendars, organizing logistics of meetings and events, writing meeting minutes and reports as needed. In addition, orders supply for the office and gifts for special events and visitors. Assists in planning, developing, implementing, coordinating, and monitoring programs and committee meetings. Assists in the development of special reports, databases, and policies and procedures related to the office operations. In addition, assists in the preparation of budgets and tracks expenses of events and activities. Including expense reconciliation and tracking, payments and reimbursements. Coordinate logistics for campus visits including itineraries, local travel arrangements, reservations and other logistics for international guests and employees traveling to Texas A&M University. Provide primary oversight and coordination of office reception (phones and visitors). Coordinates and trains student workers and Global Ambassadors front office coverage. Anticipates and responds to confidential and sensitive information and situations. Provides information about international programs to students and others who come to the office.
  • Travel supportResponsible for travel request and reimbursement forms for senior director. Support travel logistics including agendas, binders, reservations and other items as necessary.
  • Communication & Marketing Support: Supports HEGP communications and marketing. Prepares and formats correspondence, prepares and proofs materials for reports, invitation letters, thank you notes, and other publications. Collects information for communication materials as needed. Provides support in keeping website information up to date. Supports the coordination of marketing efforts that support the office in general.
  • Programmatic support: Supports the planning and implementation of specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals. Including the Biannual Cultural IQ workshop, Global Programs Expo and other special events.
  • Global Ambassador Programs: recruits, trains and manages annual Global Ambassador Program. This program supports professional development for students as well as marketing and promotion or HEGP programs.
  • Centralized Marketing: While the Global Ambassadors are an important component of  the centralized marketing, this includes other events and material in support of HEGP recruiting efforts.
  • Engineering Global Competence Project: Support the organization of the pre-departure workshop, support the during-program discussions for specific programs, and support the organization of the post-program workshop. In addition, work with the director on the pos-program assessment with data collection and interpretation.
  • Engineering International Certificate
  • Other duties as assigned.

Required Education:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

  • Two years of related experience.

Knowledge, Skills and Abilities:

  • Knowledge of word processing and spreadsheet applications.
  • Ability to multitask and work cooperatively with others.
  • Excellent verbal and written communication skills.
  • Strong interpersonal, organizational, and customer service skills.
  • Maintains attention to detail and utilizes sound judgment.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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