Gift Processor

High Point University's Institutional Advancement department is seeking a Gift Processor. The gift processor has significant responsibilities in the areas of data and gift entry to ensure that all cash gifts, stock donations and pledges are accurately recorded in the Raiser’s Edge database and reconciled with the Financial Office.
For more information regarding this position, please contact Senior Director of Advancement Services, Rita Williams at [email protected] or Manager of Gifts and Records Administration, Denise Lanier at [email protected].

QUALIFICATIONS:

Education

• Undergraduate 2-year or 4-year degree from an accredited college or university or commensurate experience preferred.

Experience and Training

• Extensive computer office automation software experience including, but not limited to Microsoft Word, Excel, PowerPoint and Outlook required.
• Required 3-5 years of experience in data entry.
• Preferred 2-3 years of experience in report writing and data output.

Knowledge, Skills, Ability:

• Ability to learn, remember and integrate rules, policies or practices guiding the performance of job activities and requirements.
• Ability to work with sensitive and confidential issues, perform advanced tasks and work with internal and external customers.
• Highly detail oriented with a critical degree of accuracy regarding data entry and analysis.
• Ability to prioritize work and to perform multiple tasks simultaneously while adhering to deadlines.
• Knowledge of Raiser’s Edge software and knowledge in general accounting principles and business communication a plus.
• Works well under pressure with periodic heavy workloads.
• Works well as a team member as well as independently.

ESSENTIAL FUNCTIONS :  

• Coordinates with the additional Gift Processor, under the leadership of the Manager of Gifts and Records Administration to balance gift processing workload and responsibilities.
• Collects daily donations received by High Point University; evaluate, sort and total all donations made to the University on a daily basis in order to create daily gift batches.
• Manages gift analysis and entry procedure and process daily gift batches in a timely and accurate fashion to adhere to Institutional Advancement’s 48-hour turnaround receipting/acknowledgment policy.
• Analyzes gifts to determine appropriate campaigns, funds, and appeals for each gift to be processed. Add any new campaigns, funds, appeals, events, etc. as needed in order to process the gift.
• Enter all donations (cash, credit card, stock, on-line, gifts-in-kind, payroll deductions, real property, pledges, pledge payments) into Raiser’s Edge by assigning appropriate donor and gift codes, maintain database integrity and gift lists.
• Add new constituent records into Raiser’s Edge when a gift is received from an individual, corporation or foundation not in the database.
• Commit and reports all gifts to the Finance Office for the General Ledger.
• Accurately receipt and acknowledge all gifts and tributes as appropriate.
• Informs the President’s office on a regular basis of all gifts over $1,000 – including cumulative gifts when threshold is reached.
• Manages VP and Fac/Staff Payroll Monthly Deduction requests for Payroll.
• Provides routine reporting for failed credit cards and unbooked open pledges.
• Processes all matching gift forms, proactively track outstanding matching gifts.
• Processes sign-ups, registrations, and profile updates.
• Processes record updates as time and workload allows.
• Assist in ensuring maintenance and integrity of development database including name, address, biographical, educational and prospect information.
• Communicates routinely and effectively with Manager of Gifts and Records Administration and additional Gift Processor.
• Perform related duties as assigned.

ACCOUNTABILITY:

• Ensures knowledge of all gift processing responsibilities.
• Ensures timely and accurate entry of all gifts and pledges into the fundraising database, as well as donor and recipient acknowledgements, and reporting.
• Reports to Manager of Gifts and Records Administration.
• Supervises no other staff.