Front Desk Office Assistant

Posting Details
Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33771
Job Number	SE26824

Position Information

Department or Unit Name	Undergraduate Admissions
Position Headcount	2
Position Title	Front Desk Office Assistant
Academic Year	Summer 2024
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00 - $16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Christina Tardif
Supervisor Email	[email protected]

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx )

Desired Start Date	05/27/2024
Projected End Date	08/25/2024
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	Provide general admin/office support.
Responsibilities	General office duties include the following: Assist in keeping front office tidy. Stock staff business cards and publications. Greet visitors to the Office of Admission and insure that all visitors check in appropriately. Answer high volume of phone calls. Schedule and confirm appointments for transfer students. Assist in answering/forwarding email inquiries and phone messages. Assist with data entry for Transfer Appointments. Assist with application status checks using Slate. Prepare outgoing FedEx and USPS materials for staff. Various special projects as assigned.
Required Qualifications	Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications	Federal Work Study strongly preferred. Willingness to work during the Summer months and some portion of various school holidays such as Spring Break and Thanksgiving week when the campus is open for business.
Special Instructions to Applicants	Please provide a cover letter and resume.

Budget Information

Is Federal work-study required?	With or Without FWS
Contact Email for Who Entered This Posting
Timecard Approver	Christina Tardif
Timecard Approver Email	[email protected]
Timecard Approver ID	0993045
Timecard Approver PSN	0398
Fund - Dept - Program - Project	100-6420-64200
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00001711
PSN without FWS	00001361
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 3/25/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	03/25/2024
Close Date	04/29/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No