Foundation Scholarship Coordinator (PSS3-AS), Office of Advancement

Details

Posted: 23-Feb-24

Location: Glassboro, New Jersey

Salary: Open

Categories:

Other Staff/Administrative
Staff/Administrative

Internal Number: 499333

Position:

Scholarship Coordinator

Department:

University Advancement

Position Summary:

Rowan University seeks a Scholarship Coordinator to manage and administer the Rowan University Foundation’s extensive portfolio of scholarship funds. Directly reporting to the Director of Advancement Administration and Rowan University Foundation Administrator, the Scholarship Coordinator will be the primary point of contact for all internal and external scholarship-related inquiries and serve as a trusted liaison between scholarship donors and the students they support. This professional will work closely with Stewardship and Donor Relations, Special Events, Development, Foundation Administration, Advancement Services, Accounting Services, Corporate Foundation Relations, the Office of Bursar, and Financial Aid teams to identify opportunities for growth and excellence while improving the donor and award recipient experience.

The University Advancement Team:

If you’re the selected candidate, you will become part of a culture within the Division of University Advancement that is characterized by consummate professionalism, an exemplary work ethic, and a high collective EQ. We foster a team-oriented culture. Seeking and recognizing opportunities to aid and empower our teammates are hallmarks of how we function. We are highly collaborative and rely on our colleagues to provide ideas and feedback—including and especially feedback that helps us carry out our mission more effectively and become better professionals. We value clear, honest, respectful communication and always strive to do what we say we will do. We create an ecosystem of learning within the Division and promote team members from within when feasible. We recruit professionals whose values, work ethic, and expertise align with and complement our own. Within the Division, you’ll contribute to and shape this culture through your knowledge, talent, unique perspective, and attitude. You’ll also represent it to the numerous colleagues, supporters, and other stakeholders throughout the University Community with whom you’ll interact on a daily basis.

Diversity, Equity & Inclusion:

Rowan University promotes a diverse community that begins with students, faculty, staff, and administrators who respect each other and value one another’s inherent dignity. By identifying and removing barriers and fostering individual potential, Rowan cultivates a community in which all members can learn and grow. The Rowan community is committed to a safe environment that encourages intellectual, academic, and social interaction and engagement across multiple intersections of identities. At Rowan, creating and maintaining a caring community that embraces diversity in its broadest sense is among the highest institutional priorities. On the University Advancement team and throughout the University, we believe every team member enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions.

About You:

If you are an outstanding candidate for this role, you are a professional eager to make your mark in higher education philanthropy. You’re a relationship builder; you possess the stature and interpersonal skills to meaningfully engage the University’s diverse leaders, alumni, students, volunteers, donors, and prospective donors in a manner that generates excitement, inspires action, deepens commitment, and increases support. You have the proven ability to navigate within a multifaceted organizational environment strategically and effectively. You are a transparent and collaborative team member who thrives in a workplace that values diversity, creativity, innovation, and a “let’s figure it out and get it done” spirit.

As a valued and dependent upon member of the University Advancement team, you will:

• Lead with your integrity; your word is impeccable.
• Be a caring, reliable, and highly supportive teammate.
• See every day as an opportunity to grow and learn and enjoy helping others do likewise.
• Derive satisfaction in supporting and empowering your teammates and inspire others to do their best.
• View honest feedback and constructive criticism from colleagues as gifts for which to be grateful.
• Thrive in an atmosphere of accountability.
• Communicate clearly and do what you say you will do.
• Exude positivity and be slow to ascribe negative motivation to your colleagues’ actions.

Responsibilities:

• Implement and promote the Foundation’s annual scholarship application process.
• In collaboration with the Office of Financial Aid, recruit and train scholarship selection committee members.
• Facilitate and oversee the scholarship selection committees’ responsibilities, assuring regulatory compliance, eligibility requirements, and policy.
• Serve as the primary point of contact for all internal and external communications with students, parents, college Deans, faculty, and other college representatives.
• Maintain the Foundation’s scholarship software (Scholarship Universe).
• Establish new scholarship funds to ensure donor intent, accurate fund accounting, and journaling.
• Work with the Foundation’s Corporate Foundation Relations team to ensure the accuracy and timeliness of scholarship grant distributions.
• Work with Accounting Services and Foundation Administration teams to complete Foundation fund/budget transfers, reimbursements, and non-po payments accurately and in a timely manner (on a daily, monthly, quarterly, annual, or as-needed basis).
• In collaboration with the Office of Financial Aid and Bursar, maintain accurate scholarship billing files, completing and submitting Foundation scholarship billing reports to Finance with sufficient documentation; supply scholarship information to external stakeholders as requested. 
• Serve as a primary gift reviewer for daily gifts and commitments.
• Stay current with trends, best practices, and other regulations related to scholarship administration.
• Create awareness of the scholarship program with potential donors, prospective recipients, and the broader community.
• Evaluate the scholarship program on an annual basis to assess its effectiveness, efficiency, and consistent fund awarding and participate in the annual strategic planning process with University Advancement Administration.
• Other projects as assigned to improve the Foundation’s donor and award recipient experience.
• Other duties as assigned.

Knowledge, Skills & Talent:

• Effective oral and written communication skills to interact with a broad spectrum of constituencies, including donors, community leaders, nonprofit/education representatives, Foundation Board members, Rowan University leadership, staff members, volunteers, and scholarship recipients.
• Strong customer service skills with demonstrated ability to build and steward relationships with people from diverse backgrounds.
• Excellent analytical, administrative, computer, and problem-solving skills.
• Ability to communicate complex information in a clear manner to a variety of audiences.
• Strong organizational skills and attention to detail and accuracy required.
• Proficient computer skills, particularly word processing, spreadsheets, and database management. Experience with web-based software used to manage program applications is a plus.
• Ability to complete multiple assignments within provided time constraints with minimal supervision.
• Self-starter who works well independently but who also thrives in a team environment, sharing ideas and working collaboratively.

 Qualifications and Experience:

Required:

• Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience. OR
• Possession of a master's degree; and one (1) year of the above-mentioned professional experience. OR
• Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices. 
• A minimum of five (5) years of hands-on experience in managing and leading projects in a fast-paced organizational setting.
• A high degree of integrity; ability to work in a sensitive, highly confidential, and professional environment.
• Demonstrated experience with program development and management.
• Strong understanding of fundraising, donor stewardship, scholarship administration and compliance with relevant laws and regulations.
• Understanding of and appreciation for the institutional culture and shared goals and vision of the University.
• Demonstrated ability to work effectively on multifunctional teams; ability to work on multiple projects and meet tight deadlines; and ability to work effectively with large, diverse groups of clients to meet their information needs.
• Experience with development/fundraising concepts and techniques.
• A customer-service and detail-oriented perspective.

Preferred:

• A college degree with five (5) or more years of progressively responsible work experience is preferred. Professional experience in fundraising operations and in a higher education or non-profit environment is preferred.
• A master's degree in a relevant field such as business administration, nonprofit management, higher education administration, or a related discipline.
• Experience in an academic fundraising environment and familiarity with the Abila Millennium or other comparable fundraising CRM. Proficiency with Ellucian Banner.
• Experience in leading and managing change within a team or department, displaying adaptability and resilience in a dynamic and evolving higher education landscape.

Salary:

• Range P21 ($60,062 - $68,385)
• Rowan University offers a competitive compensation and benefits package, including tuition remission for qualified employees.

General Info:

This is a full-time Monday-Friday position. The salary is competitive and commensurate with experience and qualifications. Determinations regarding this position’s potential flexible work options will be considered in adherence to applicable policies and subject to approval by Human Resources.

Notes:

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
• Only completed online applications submitted on or before the posted deadline will be considered.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: [email protected] , or call CSC at (833)691-0404.

 

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About Rowan University
A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business; Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, af...fordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.
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