Fiscal Technician 1 – Permanent – *12628-22: Olympia, Washington

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Agency

Department of Fish & Wildlife

Location

Olympia, Washington

Job Category

Full time Positions

Salary

$2,591.00 - $3,321.00 Monthly

Start Date

10/01/2022

Last Date to Apply

09/15/2022

Website

https://www.governmentjobs.com/careers/washington/jobs/3703986/fiscal-technician-1-permanent-12628-22

Description

FULL-TIME/PERMANENT FISCAL TECHNICIAN 1 Financial Services Program Olympia, Washington Are you excited to research, troubleshoot, and work with your team to resolve complex fiscal questions and concerns? This is a key entry-level accounting that supports the Fiscal Office by performing several stand-alone, time sensitive financial duties that affect all WDFW programs and staff statewide. This position will resolve technical accounting- and finance-related questions, and may also review and verify the work of other Fiscal and Program staff to ensure accounting entries and charges to programs and grants are correct and documented properly. If this speaks to you then come join a close-knit, collaborative team that values each member for their strengths and works together to promote the financial health and well-being of WDFW programs! In this dynamic role, you will be responsible for the daily audit, review, and management of all incoming electronic fiscal documents. With your experience, you will track all moving parts of transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month. Duties Our Fiscal Technician, Research, troubleshoot, and work to resolve complex fiscal questions and/or concerns coming through Fiscal Office Inbox. Determine which unit documentation or communication go to. Ensure completeness of all incoming electronic Purchase Card (P-Card) Transactions Logs and responsible to accurately tracking receipt on P-Card Reconciliation. Assist with tracking and reconciliation of all outstanding P-Card logs. Reconcile daily fiscal batches between AFRS and batch book. Research and correct any discrepancies found. Notify processor of corrections to ensure future prevention of repetitive errors. Move released batches to proper end location for records management purposes. Perform upload of batch per OFM required guidelines. Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code. Assign batch numbers and document numbers. Enter payment data from OPF into the AFRS Financial Toolbox template. Verify upload for accuracy. Verify purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures. (Including but not limited to OFM/DES guidelines, RCW’s, WAC’s L&I prevailing wage, DOR and agency policies and procedures.) Make sure applicable sales or use tax is paid. WORKING CONDITIONS: Work Setting, including hazards: Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training. Position is in an office setting with typical office hazards that include long periods at a time at a desk working on a computer and performing repetitive tasks. Schedule: This position normally works 8:00 am-5:00 pm, Monday-Friday. A flex schedule may be approved after initial probationary period is served. Occasional overtime might be required to meet deadlines during peak periods. Between July and September, limited leave may be approved due to fiscal/biennial closeout. Travel Requirements: May require limited amounts of travel. Tools and Equipment: Computer hardware and software. Customer Interactions: Customer service is integral to success. Large amount of communication with field and office staff via phone, e-mail and in person. Timely responses to inquiries are expected. Staff may encounter disgruntled employees/vendors on occasion when requesting information with regarding payments or non-payments.

Qualifications

REQUIRED QUALIFICATIONS: High school graduate or GED equivalency. And One (1) year of work experience to include one or more of the following areas: Customer service. Cash handling. Bookkeeping. Or other related experience. License: Valid driver’s license. PREFERRED QUALIFICATIONS: Experience in or with: Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel. Ability to: Consistently follow applicable fiscal guidelines, regulations, principles, and standards. Multi-task with frequent interruptions in a fast-paced office while still meeting deadlines. Handle the public’s money when processing financial transactions responsibly and accurately. Work in a team environment, including collaborative problem solving, maintaining open communication among staff, and allowing flexibility for creative input from others. Prioritize a workload to produce timely and accurate work products that fully satisfy the demands of the assignment. Exhibit integrity, honesty, and to maintain confidentiality. Be punctual with regular work performance and to use leave balances appropriately. Knowledge of: State and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox. Effective communication processes with internal and external customers. CONDITION OF EMPLOYMENT: As a result of Gov. Jay Inslee’s Proclamation 21-14 (Download PDF reader) issued on August 9, 2021, all Washington State Agencies are requiring employees to be fully vaccinated with the COVID-19 vaccine as a condition of your employment. Pursuant to this mandate, you will be required to provide proof of vaccination as a part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor prior to your first day of work. Exemptions may be granted for religious or medical purposes. Supplemental Information Please note: Failure to follow the instructions below may lead to disqualification. In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application: A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted). A current resume. Three professional references. IMPORTANT NOTES: The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews. All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE). WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth. UNION - WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed. Yes Vets - Say yes to those who served. Diversity, Equity, and Inclusion Employer VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to [email protected]. Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran) Include your name as it appears on your application in careers.wa.gov. MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following: Notify us of your military spouse status by email at [email protected]. Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS) Include your name as it appears on your application in careers.wa.gov. Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at [email protected] As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington. The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or [email protected].

Contact Person

Cheri Weld

Contact eMail

[email protected]

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