|Job ID: 509828|
January 14, 2022
Open until filled
CSUEU (Unit 2, 5, 7, 9)
Link to Apply Online:
Campus Employment Homepage:
***FOR INTERNAL APPLICANTS ONLY***
Fiscal Operations Specialist (Administrative Analyst/Specialist - Exempt II) - University Police Department
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
University Police Department
Monday - Friday 8 - 5 PM
Anticipated Hiring Range
$5,500 - $6,000 per month ($66,000.00 - $72,000.00 annually)
Salary is commensurate with experience.
Under the general supervision of the Director of Operations and Finance, the Fiscal Operations Specialist works collaboratively with and as a member of the Administrative Services Unit within the Division of Campus Safety (DCS). The incumbent supports a broad range of financial, HR/Personnel, recruitment, livescan services and administrative operations, with a particular focus on the Division of Campus Safety’s financial operations including budget planning, accounting, forecasting, reconciliation, requisitioning, service contracts, and payment activities. Other duties involve serving as the DCS’ lead livescan fingerprinting service and recruitment process coordinator and ensure compliance with the Department of Justice (DOJ) and Peace Officer Standards and Training (P.O.S.T.)’s pre-employment and hiring requirements.
The incumbent supports day to day operations, identifies and helps address emerging problems and participate in developing financial and administrative operations solutions consistent with campus policies, department priorities, and relevant regulations. The incumbent uses effective communication and attention to numbers and details to guide the DCS’ business functions and work of staff. Incumbent provides support, serves as back-up, and cross-trains in the completion of monthly attendance and payroll reports, requisitions, and accounts payable/receivable transactions. The Fiscal Operations Specialist ensures compliance with campus policies and procedures, assists with tracking vendor contracts, monitors financial processes and reconciliation, and prepares financial reports as required.
The incumbent will often be involved in helping to address problems of a sensitive nature, aiming to achieve effective individual, team, departmental, and campus results. This position will maintain and keep confidential records of personnel actions, medical pre-employment requirements and background results, and internal affairs files stored in the Chief of Police’s Office. This position may be requested to provide administrative support to the AVP for DCS and Chief of Police and complete special projects as assigned.
The incumbent will also serve as the liaison between the department and both Fiscal Services and Human Resources departments for any issues and/or transactions related to budget, accounting, purchasing, accounts payable/receivable, payroll, and personnel transactions. The incumbent will be responsible for attending the Fiscal Affairs Users training as well as HR Liaisons quarterly meetings as necessary.
Business and Financial Functions
Recruitment and Livescan Service Coordination
Fiscal and Personnel Services Support
Other Duties as Assigned
At All Times
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to email@example.com .
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
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