Fiscal Officer

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Job Title:
Fiscal Officer

Department:
Medicine | Anesthesiology

Fiscal Officer to provide a broad range of accounting and fiscal services to the Department of Anesthesiology Medicine, and its research division under the direction of the Fiscal Operations Manager; responsible for supporting day-to-day administration of departmental policies and processes relating to fiscal activity including journals, deposits, transfers, payroll, procurement, inventory, accounts payable, accounts receivable, asset management, and grants management; establishes and maintains a financial and operational processing environment to ensure adherence to internal control structures and compliance to fiscal policies, procedures and regulations; monitors research earnings, operational, and development funds. Responsible for HR-related fiscal transactions – monitoring and updating Costing Allocations, entering Payroll Accounting Adjustments, and updating Faculty leave in Workday (10%). Provides support to the Fiscal Associate and Office Admin. Associate, providing guidance on fiscal processes and requirements (20%). Ensures all University and Med. Center, and Departmental policies and procedures are followed. Processes and tracks purchasing transactions including procurement, travel and reimbursement requests (20%); maintains records on purchasing and provides effective fiscal management and ongoing fiscal analysis (10%); prepares budget projections relying on historical data; resolves discrepancies, problem-solves issues related to procurement and travel (10%). Ensures all supporting documentation conforms to the University guidelines; serves as departmental team member to provide high-level customer service to faculty and staff on appropriate fiscal procedures, HR benefit questions, payroll discrepancies and FML related requests and timekeeping; responsible for planning and managing departmental events and monitoring adherence to related budgets, manages and tracks Locums invoices (5%), resolves discrepancies and manages paperwork related to same (5%); manages department electronics, ordering, tracking and tagging and disposing of equipment (5%); manages effort related to Grants including entering Off-Duty Pay, Costing Allocations and Payroll Accounting Adjustments (10%); works as a team member to provide high level customer service to the faculty and staff ensuring processing is timely, efficient, accurate, and in compliance; participates in special projects and other duties as assigned (5%).

Additional Information:

Bachelor’s Level Degree or an equivalent combination of education and experience preferred. 2-4 years of relevant experience preferred. Knowledge of accounting practices and procedures required; experience with University’s Financial and Procurement Information System desired; knowledge of University policies, rules, regulations desired; computer literacy required with knowledge of spreadsheet and database software applications preferred.

Location:
Doan Hall (0089)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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