Fiscal & Events Specialist

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students.  Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Job Description

The Fiscal and Events Specialist is responsible for providing support to the budget and event management functions for the Nuevo Momento project.  This grant-funded position processes all financial transactions as well as provides logistical support and on-site management for meetings and events related to the overall project. The Fiscal and Events Specialist will work closely with the PI for the project as well as the Program Director for the MA in Ministerial Leadership, the Associate Dean for Finance and Administration, and the Fiscal and Administrative Specialist.

The Fiscal and Events Assistant will work closely with the PI, the Program Director for the MA in Ministerial Leadership, the Associate Dean, Finance and Administration, and the Office of Sponsored Programs to deliver fiscal and event management services for all aspects of the Nuevo Momento project, including coordinating all logistics for the bi-annual meetings for representatives from the participating organizations, the bi-annual residency programs for the students in the MA in Ministerial Leadership degree, and other meetings throughout the year to support the goals of the grant; coordinating the hiring and payment process for employees, independent contractors, and vendors; managing sub-award grants for participating organizations; and assisting the PI with reporting information. 

Nuevo Momento is funded by a grant to support a national initiative to enhance organizational capacity and ministerial leadership competencies for 12 ministerial organizations serving Hispanic Catholics through December 2028.

Essential Functions

Process financial transactions which include vouchers, POs, expense reimbursements, and grant sub-award disbursements. Coordinate the hiring and payment process for employees, independent contractors, and vendors; assist the PI with reporting information. 55%

Support event planning and execution efforts by working with PI, the Program Director for the M.A. in Ministerial Leadership, colleagues within the School of Theology and Ministry, internal Boston College departments, and external organizations and vendors on all logistical aspects of events for the Nuevo Momento project. Includes selecting menus and event locations and securing media and tech services.  Will also coordinate arranging travel plans and hotel arrangement for bi-annual meetings and residencies as well as other meetings, maintaining calendaring of events, coordinating RSVPs and providing on-site management as needed.  Develop and maintain website resources supporting the projects of the grant. 45%

Decision Making and Problem Solving

-Makes recommendations to PI and Program Director about event planning and execution
-Responsible for executing logistics for events following project budget and in accordance with Boston College protocols
-Processes financial transactions with approval of PI
-Keeps records and updates task lists and relevant documents for activities and events associated with Nuevo Momento
-Provides basic logistical information to leaders of organizations participating in Nuevo Momento and event participants as needed

Hiring Range: $25.85/hr to $32.31/hr. Pay rate commensurate with relevant experience.

Requirements

Minimum Qualifications  

Must be able to work under general supervision, multi-task, prioritize the workload, and demonstrate flexibility and teamwork within a customer-oriented environment.

University Core Competencies
These are the skills, knowledge, and abilities that reflect the mission and values of the institution and are critical to successful individual performance and organizational success. A baseline level of proficiency in each of the following competencies is required to perform the essential functions of any job role in the organization. Highlight those that are especially critical to this position.

Teamwork, Customer Focus, Continuous Learning, Decision Making/Problem Solving, Communication, Applying Technology, Valuing Diversity, Big Picture Perspective, Openness to Change, Productivity, People Development.

Functional and Technical Competencies:

Teamwork:

This will be a key administrative support function that will be required to work closely and effectively with many types of individuals and offices in order to accomplish common goals.

Customer Focus:

This is a highly service-oriented environment with frequent interactions with internal and external partners.

Relationship Building:

Develops and maintains working relationships with the PI, with the Program Director for the M.A. in Ministerial Leadership, with OSP, with STM colleagues, with campus partners and external vendors and organizations, and with pastoral leaders at various levels of ecclesial life.

List those competencies that represent the specialized skills, knowledge and abilities that are unique to a particular function or role and are required to perform the essential functions of the role.

-Fluency in English and Spanish - Spoken and written
-Familiarity with Catholic polity
-PeopleSoft Human Resources experience preferred
-Excellent organizational and communication skills
-Experience with financial operations
-Knowledge of event planning and execution
-Cooperative team player who works well independently and with others in a team-oriented, fast-paced environment.
-An extremely keen attention to detail
-A high level of professionalism, discretion, and confidentiality is necessary.
-Computer skills, including strong MS Office (Word, Excel) and Google Suite skills as well as specific technical packages as required.

-Willingness and ability to learn new software programs and technologies quickly.

Education/Training and Certification, Licensure, Registration Requirements:

This position requires a High School Diploma; a Bachelor’s Degree is preferred

Experience

Two years of experience supporting financial operations and knowledge of event planning and execution. Experience with PeopleSoft Financials preferred, and strong working knowledge of Microsoft applications.

Exceptional Work Schedule Demands

The ability to work flexible hours, to be available for on-site event management evenings and weekends on a regular and predictable basis, and to travel occasionally, is required.  

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .