Fiscal & Business Specialist

Dept Number/Name: 0-6163-000 / Health Informatics Institute
College Division: USF Health-Morsani College of Medicine
Salary Plan: Staff (Time-Limited)
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $33,000 - $50,000
Position Number: 00049513
ORGANIZATIONAL SUMMARY:
The Health Informatics Institute (HII) is comprised of approximately 150 members consisting of biostatisticians and bioinformaticians; epidemiologists; software, data, and systems engineers; solution and data architects; laboratory and clinical research administrators; and administrative staff. Established in 2004 as the Pediatric Epidemiology center, the annual budget of the institute currently exceeds $50 million, primarily in National Institutes of Health (NIH) funding. Faculty areas of expertise include biostatistics applied to pre-clinical, clinical, observational, and population health research; biomedical and clinical informatics; and statistical genetics and genomics. Members are engaged in research focused on the prevention of diabetes and other autoimmune diseases, cancer prevention and control, genetic disorders, and an expanding list of rare diseases. The primary mission of the HII is to establish and maintain expertise in biomedical science, statistics, clinical trial and study design and coordination, software and data engineering, big data and high performance computing, and integrative bioinformatics. This expertise is leveraged to act as an integrative force in bringing together clinical and biological data with results from diverse fields, applications, and enterprises. In doing so, we endeavor to support the investigation of disease etiology, prevention, and treatment in a comprehensive and transdisciplinary fashion.
POSITION SUMMARY:
The primary purpose of this position is to perform fiscal and budget support work to assist with the administration of financial and business transactions within HII.  This position assists the HII director and faculty with preparation of spreadsheets and other reports. The selected individual will process payments for approximately 300 clinical affiliates, including creating POs, processing payments and reconciling, and will work effectively with central offices and affiliates. This position will cross-train on payroll processing and serve as backup for distribution changes, payroll transfers, PERT certification, and other special projects as assigned. This position is grant funded.
RESPONSIBILITIES:
Responsible for processing TrialNet capitated reimbursements for over 300 TrialNet clinical centers and affiliates. Establishes all vendors information record, creates POs for each vendor every fiscal year, and processes the payments. Reviews expenditures for appropriateness; and reconciles to the ledgers. This includes over $6 million per year in operating budget. Maintains all payment records and documentation cross. Provides customer service for any necessary issues
Responsible for processing transactions on HII's Educational Business Activity (EBA) accounts. Make sure to create and submit invoices to vendors in timely manner. Follow-up closely with vendors for payments, submit payment with USF cashiers office, and track invoice balance monthly. Also involves monitoring the associated EBA accounts cash balances to ensure cash balance is positive to cover FTE of distributed salary.
Serve as backup for payroll transactions
Special assignments as needed.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
PREFERRED:
Prefer experience with USF financial systems.

Information for Applicants 

This position is subject to a Level #1 criminal background check.

Job Opening Number: 36116

Original Posting Date:  01/23/2024 - Previous applicants do not need to re-apply.

Posting End Date: 05/11/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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