Fiscal & Business Specialist

Dept Number/Name: 0-6101-006 / Graduate Medical Education
College Division: USF Health-Morsani College of Medicine
Salary Plan: Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $40,000 - $50,000
Position Number: 00056871
ORGANIZATIONAL SUMMARY:
The Graduate Medical Education Program of the University of South Florida endeavors to provide an ideal environment for the acquisition of the knowledge, skills and attitudes necessary for its graduates to achieve the highest levels of professional and personal accomplishment and to safeguard the public trust. In so doing, we support a balanced educational program comprised of individual programs united under a common institutional goal and with shared participation in an interdisciplinary curriculum. The University of South Florida's Graduate Medical Education is accredited by the Accreditation Council for Graduate Medical Education (ACGME). There are a total of approximately 80 residency and fellowship programs under the
sponsorship of our office.
POSITION SUMMARY:
Under the supervision of the Fiscal & Business Analyst, the Fiscal and Business Specialist is part of the finance team and performs fiscal and budget support work for the Graduate Medical Education Office. This position is responsible for processing transactions, budget monitoring, audits, reconciliations, and report creation. This position must remain up-to-date on all budgeting, funding, and purchasing USF/UMSA policies and procedures.
RESPONSIBILITIES:
Program Education Fund Support:
Process incoming requests from programs to spend GME education funds. This includes reviewing expenditure versus budget and entering request in the program’s budget and loading for signature and approval by GME Director.

Reconciling accounts and providing regular reports to GME Office and programs. Creation of reports related to education funds. Assisting with annual allocation of funds process. Pulling backup documentation from expenditures for affiliates.
Affiliate Billing Process:
Annual preparation of affiliate Schedule A documents. Sending monthly billing invoices to Business Office and affiliates. Assist Fiscal & Business Analyst in billing reconciliation and discrepancy process. Assist with tracking of data related to billing.
Other Finance and Administration Duties:
Perform audits of resident and fellow payroll after each pay period. Collate documents for monthly GME fund reconciliation process. Assist with the annual meal card allocation process. Assist with annual PD/PA/Core faculty support process. Perform audits of PD/PA/Core faculty payroll and match to budget. Process pay distributions and RETS.
GME Purchase Processing:
Assists with GME purchases and Third-Party Agreement (TPA) process. Data entry into CODA for GME and other program purchases and reimbursements. Processing pre-approvals for GME.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36935

Posting Date:  05/06/2024

Posting End Date: 05/21/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Work Location 

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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