Fiscal Assistant I

Fiscal Assistant I

Process departmental travel via UFGO, monitoring project balances in travel or expense categories to assure funds are available before encumbering travel.  Enter appropriate information for travel requests and expense report approvals; and upon completion of the trip, ensure that the traveler has provided all required receipts for their travel expenditures. Review travel request and expense report entries in UFGO for approval.  Maintain travel files as needed to meet audit requirements.  Provide assistance matching up transaction sheets and receipts for monthly reconciliation of school transactions.
Reconcile Pcard purchases, coordinating with assigned  faculty to ensure that all purchases are processed on the correct research or departmental account.  Maintains required invoices for Pcard purchases ensuring that signature or email approvals are filed along with the purchasing documents.
Input purchase requisitions into myUF Market and other related purchasing transactions into PeopleSoft for processing for assigned faculty.  Track all inputs to monitor for accuracy and receipt.  Process reimbursements for faculty and students who purchase on research and overhead account and with personal funds. Monitor workflow to ensure timely processing of purchasing activities.
Input unencumbered payments into the MyPayment Solutions for processing.  Process invoices and payments through MyPayment Solutions for assigned faculty.  Monitor the payments for duplicate payments, ensuring that receipt of goods is confirmed before submitting for payment.  Attach funding approval to invoices before submitting for payment.
Process documents necessary to correct any errors that are discovered in the monthly reconciliation process.  Resolve accounting problems in the university system including non-payment of invoices, lost travel and purchasing vouchers.  Process expense refunds to correct charges make to incorrect accounts and account codes, CAS violations and over-expenditures on accounts.  Ensure that corrections are completed accurately.
Setup and maintain an organized filing system for purchasing/travel/accounting paperwork associated with all non-salary expenditures.  Upon the C&G office closing a project file, ensure collection of all files to be filed in the closed project file until it is properly disposed of.  Other duties as assigned by the Administrative Assistant or School Director

$17.00-$20.00 per hour; commensurate with qualifications and experience

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

• Strong math skills, working knowledge of MS Excel, computer proficient, familiar with PeopleSoft and myUFMarketplace.
• Working knowledge of general accounting software and accounting procedures.
• The individual in the position must be task oriented; produce work that is accurate, thorough, and timely.
• Interface positively with department and other personnel; approach work responsibilities from a proactive, problem-solving perspective.
• Participate effectively and positively as a member of the department team; and be creative and adaptable as business procedures change and evolve.

In order to be considered for this position, applicants must upload a cover letter and resume with application.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page  for more specific information.

We offer flexible work arrangements such as hybrid remote work locations and/or schedules that fall outside of a unit’s usual working hours. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.