Fiscal and Administrative Assistant - School of Integrated Sciences

James Madison University, United States

Updated: 3 months ago
Location: Harrisonburg, VIRGINIA
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Working Title Fiscal and Administrative Assistant - School of Integrated Sciences
Position Number 0988
Posting Number S3476
State Role Title Administrative and Office Specialist III
Position Type Classified
Position Status Full Time
FLSA Status Non-Exempt: Eligible for Overtime
College/Division College of Integrated Science and Engineering
Department 100060 - Integrated Science and Technology
Pay Band 3
Pay Rate Pay Range
Specify Range or Amount $38,000 - $41,000
Is this a JMU Only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No

Position Summary Information


General Information
James Madison University’s School of Integrated Sciences (SIS) is searching for a Fiscal and Administrative Assistant to serve as part of their team. The successful candidate will support the overriding vision by providing administrative and clerical support for SIS. Primary focus areas are fiscal support for department budgets, along with providing clerical assistance in purchasing goods and services according to JMU policies.
JMU offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes , that is designed to support and enhance the overall well being of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes James Madison University a great place to work!
Duties and Responsibilities
  • Provide financial support, purchasing, budget tracking, and related services for the School of Integrated Sciences’ department budgets.
  • Act as a liaison between faculty and the Foundation and Madison Trust to ensure that all implementation and reporting requirements are conducted in accordance with established guidelines of James Madison University.
  • Procure goods and services using department funds, including eVA (web-based state-required procurement tool) purchases and small purchase credit card transactions.
  • Equipment Trust Fund (ETF) Procurements.
  • Provide clerical support for the department programs: Geography, Intelligence Analysis, and ISAT.
  • Project manage initiatives, including event planning.
  • Perform other duties as assigned.
Qualifications
Required Qualifications
  • Ability to interact professionally with the university’s faculty, staff, students, and the public.
  • Strong interpersonal skills and customer service experience.
  • Ability to organize, prioritize, and multitask in a fast-paced environment.
  • Ability to maintain a comprehensive filing system and maintain confidentiality with sensitive information.
  • Thorough knowledge of Microsoft Office applications.
  • Ability to ensure compliance with processing guidelines and resolving issues as they arise.
  • Ability to work independently and as part of a team.
  • Adaptability and willingness to assist others.


Additional Considerations
  • Administrative experience in higher education’s academic environment is beneficial, but not required.
Condition(s) of Employment
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Posting Detail Information


Posting Date 01/17/2024
Beginning Review Date 01/25/2024
Closing Date
Open Until Filled Yes
Proposed Starting Date 02/26/2024
EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or [email protected] . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Annual Security and Annual Fire Safety Report
Notice of Availability – Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
Minimum Reference(s) Required 3
Quick Link for Direct Access to Posting https://joblink.jmu.edu/postings/16158
Additional Posting Information

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