Financial Specialist Senior / Inter

Updated: 4 months ago
Location: Ann Arbor, MICHIGAN

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How to Apply

Please include a cover letter with your resume.  The cover letter should address your specific interest in the position and outline your skills and experiences. We look forward to hearing from you!

Job Summary

The Department of Cell & Developmental Biology (CDB) at the University of Michigan Medical School (Ann Arbor) seeks a highly motivated individual to work as the Financial Specialist Senior/Intermediate to complete financial reporting and analysis; grant applications and post award administration for a sub-set of our faculty; and the internal control processes.

You will join a diverse workforce and an amazing team of administrative professionals who support the faculty, trainees, and staff, and their research with varied backgrounds, expertise, knowledge, and skill and provide a large collection of mission dependent functions. The CDB Admin Team’s Mission is “Together, we provide solutions using innovation and exceptional service, to enable the success of CDB’s trainees, staff, and faculty, and beyond.” Our Values are: Compassion and Inclusion, Equity, Diversity, Teamwork, Innovation, Integrity, and Professional development/Personal growth.

Core to our values is ensuring a diverse and inclusive workplace where we all learn from each other. We welcome people of different backgrounds, experiences, abilities and perspectives. We are an equal opportunity employer and have a supportive and enjoyable work environment.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  •  Retirement Savings Opportunities


A brief description of how you will contribute to our mission is listed below:

Departmental Financial Reporting and Analysis: 

Financial reporting/analysis is critical for leadership decision making and to ensure we meet various financial requirements from the Medical School and Campus.

  • Maintain, review, and analyze the department accounts on a monthly basis and report results and recommendations to the department administrator. Process journal entries as needed.
  • Prepare financial reports for the Michigan Postdoctoral Pioneer Program, Black in Microscopy Program, and Developing Future Biologists, and others as requested. Provide a list of expenditures for the graduate program and seminar series administrators for review.
  • Compile information as needed and assist with departmental forecasts, the annual budget, and various other analysis and reports requested by the CDB leadership team, Medical School, and Campus.  

Research Administration: 

Faculty need grant funding to run their labs and conduct important, high-impact research. Your thoughtful guidance on research administration is an important aspect of this position.

  • Work closely with departmental faculty and trainees to submit grant proposals for various federal and non-federal sponsors.
  • Prepare budgets and other required sponsor forms.
  • Complete the Proposal Approval Form and monitoring proposals to meet agency and University guidelines, published timetables, and deadlines.
  • Review and analyze accounts and prepare journal entries, request and monitor sub-accounts, rebudgeting, NCTXs, and closeouts. 
  • Meet every other month in person (or zoom) with faculty to discuss their projects.
  • Work closely with faculty to develop forecasts, and reports for their entire funding portfolio, monitor burn rates, and analyze and explain variances, while keeping the department administrator apprised. 

Internal Controls and Other: 

The internal controls and other duties are important to ensure we are in compliance with various rules and regulations of the University and external granting agencies. While this aspect is critical to the role, if you don’t have direct experience in this, we can train you.

  • Validate internal controls by running and analyzing various internal control reporting documents on a monthly, quarterly, and annual basis. Keep the department administrator informed of results and suggest changes as needed. 
  • Manage the annual internal control gap review mandated by campus and Michigan Medicine.
  • Monitor effort reporting and other compliance aspects for students and faculty/employees.

Required Qualifications*
  • Bachelor degree
  • You should enjoy working with a diverse team and diverse range of customers.
  • Since this is a financial position, you will need to pay close attention to detail, have strong computer skills including Microsoft Office (especially Excel), and be a passionate learner who loves digging in and finding solutions.

Senior Level:

  • Minimum 3 years of experience in grants administration and/or financial reporting/analysis.

Intermediate Leve:

  • Minimum 2 years of experience in grants administration and/or financial reporting/analysis.

Desired Qualifications*
  • A working knowledge of the University Standard Practice Guides and systems including MPathways, M-Reports and Business Objects is a plus!

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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