Financial Specialist Senior

99337BR

Campus: Tempe

Financial Specialist Sr

Job Description

The Global Security Initiative, a research and programming unit of ASU Knowledge Enterprise, is seeking a Financial Specialist Senior to assist with financial oversight of sponsored projects, as well as unit-wide business operation functions. These functions include procurement, budget forecasting, account reconciliation, and compliance oversight. Position will serve as a primary financial approver for purchases, travel, and other expenses.

The ideal candidate works well in a fast-paced environment, has the ability to multi-task while maintaining close attention to detail, provides high level customer service to both the university and external community, is a quick learner who is intuitive about business practices and procedures, is comfortable with database systems, and utilizes sound judgement. Ensures the unit is adhering to ASU policies and guidelines.

Job Family

Finance & Accounting

Department Name

KE Financial Services

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,823 - $63,000 per year, DOE

Essential Duties

• Works closely with Assistant Director to coordinate financial activities to ensure adherence with unit and university policies, practices, and regulations.
• Investigates financial discrepancies and works as a liaison between the unit and financial services to reach a solution.
• Reviews and approves travel requests.
• Provides sponsored post-award management for assigned unit(s).
• Reviews account expenditures in accordance with established financial guidelines and policies.
• Prepares and maintains documentation necessary for audits.
• Prepares journal entries, general ledger expense transfers, payroll redistributions, and account reconciliations.
• Prepares budget adjustments and amendments.
• Reviews requisitions for completeness and accuracy, identify sources, obtain quotes, negotiate price and terms, issue purchase orders.
• Performs clerical functions including data entry, report preparation, and other related functions.
• Maintains and audits unit-wide financial documentation and files.
• Participates in a variety of departmental, unit, and university-wide initiatives and meetings to represent financial interest and ensure integration/collaborative support of unit and university wide interests.
• Assists with invoicing, independent contractors and award disbursements.
• Assists with the GRA/GSA hiring process.
• Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience, OR, seven (7) years of related experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working in workday, ERA, and Microsoft Office. 
• Experience using Google Drive and other collaborative platforms for scheduling, document sharing, maintaining spreadsheets and forms. 
• Demonstration of professional communication and writing skills

Working Environment

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs: 

Flexible work options:  

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.  
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.  
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.  

Standard Working Environment:  

• Climate-controlled office setting subject to extended periods of being in a stationary position.  
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.   
• Ability to clearly communicate and exchange accurate information to perform essential duties.  
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. 

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed. 

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.  

At Knowledge Enterprise, Financial Services, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team. 

Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.