Financial Specialist II

Updated: about 1 month ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Financial Specialist II

Agency

Texas A&M University

Department

Fmo Accounting Operations

Proposed Minimum Salary

$14.53 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

As a part of the Division of Finance and Operations, Financial Management Operations is an employee-centric department that provides accounting services in partnership with our stakeholders. By promoting high standards of efficiency, integrity, innovation and customer satisfaction, we ensure financial compliance and accountability to Texas A&M University and its constituents. Read more about Financial Management Operations - Accounting and the quality services we provide, that enable the institution to track and monitor fiscal operations. Our goal is to assist in developing and maintaining quality accounting records and processes. In conjunction with various TAMU departments and external customers, we strive to provide superior customer service. 

What we want

We are seeking a Financial Specialist II. This individual will be responsible for providing clerical, accounting and customer service duties in a specialized field. We foresee this individual will be detail oriented, and will demonstrate a comprehensible approach to applying and enforcing rules and regulations. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals to you, we invite you to apply to be considered for this great opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

  • High School Diploma or any equivalent combination of education and experience.

  • Five years of experience in a specialized financial field such as accounts payable, payroll, student accounts.

Required Knowledge, Skills, and Abilities:

  • Excellent oral and written communication, customer service and problem-solving skills.

  • Pay attention to detail.

  • Ability to comprehend, apply and enforce rules and regulations.

  • Working knowledge of word processing, spreadsheet programs and bookkeeping procedures.  

  • Ability to multi-task and work cooperatively with others.

 

Preferred Experience:

  • Previous Texas A&M University experience.

 

Preferred Knowledge, Skills, and Abilities:

  • Ability to work effectively with individuals of diverse backgrounds. 

Responsibilities:

  • Invoice Processor:  Process and update AggieBuy documents that are received in shared folders from our customers. Handle and process comments that are received and process them through the AggieBuy workflows in a timely manner. Meet daily total expectations and remain at a below 1% error rate for all processes. Provide support to internal and external customers to help improve on efficiency within our departments. Process invoices before the payment due date, maintaining compliance with TAMU. TAMU System and State of Texas disbursement guidelines. Must work to resolve any problems or gather missing documentation in a timely manner and kit it organized and flowing.

  • Check Distribution: Responsible for all processes involved with check distribution which includes printing daily local checks, reports, enclosures, accurate backup documentation. Handle returned checks within 30 days of returned. Contact departments/vendors for accurate address and look up addresses in FAMIS. Distribute reports to the individual mailboxes of those who have requested report. Maintain check and envelope inventory supplies monthly. Order checks and envelopes when needed. Monitor and maintain check printer and mail inserter machine. Provide assistance with the inserting of the Statements for Student Business Services and Payroll.

  • Mail: To open, batch, scan, quality control, validate and verify documents that are received in Financial Management Operations on a daily basis. Enter in accurate information into fields that are required in all software and computer systems that are used within our division and remain at or below a 1% error rate that is set within the Imaging and Data Control area. Ability to comprehend, apply and enforce rules and regulations that are in compliance with TAMU policies and procedures and guidelines. Maintains financial and non-financial internal controls in compliance with laws, policies, regulations, rules, procedures and sponsor guidelines and make known any significant deficiencies, material weaknesses or fraud.

  • Vendor Statements: Provide backup support on payments inquiries received from all TAMU departments and outside vendors. Respond to vendor and departmental inquiries for payment or invoice research within one business day.

  • Report Reviewer: Handling daily AggieBuy and Concur reports by analyzing, researching and make corrections if needed. Resolving discrepancies so that payments can be approved and processed through the workflows. Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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