Financial Operations Specialist

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Job Title:
Financial Operations Specialist

Department:
Marketing and Communications | Brand Marketing

The Office of Marketing and Communications (OMC) builds and protects the Ohio State brand, enhances reputation, and inspires choice across the institution’s various audiences to help the institution achieve desired goals, serving as the strategic thought leader and sought-after expert in marketing and communications for the university.    

Reporting to the Assistant Vice President, Marketing Planning and Operations, and operating as a key function of the Brand Marketing organization, the Financial Operations Specialist provides a high level of administrative and financial support to Brand Marketing Leadership and team. Support includes, but is not limited to, assisting executive leadership with scheduling meetings, providing programmatic support for all-staff programs and initiatives; coordinating fiscal and travel procedures and logistics for the brand marketing team; onboarding programs and responding to requests for information for the department.

The Financial Operations Specialist leverages broad technical and operational knowledge of Ohio State’s policy and policy implementation practice to lead coordination of unit fiscal and travel procedures, including assist and train staff on fiscal requisitioning, travel preapproval, and post-trip travel reimbursement; facilitate system approvals on contracts; enable vendor setup and invoice payments; draft bid waiver rationale statements; and arrange journal transfers for chargebacks. H/She will also track and manage contract renewals, conducts audits and curate fiscal reports as requested, manages office PCard(s) and PCard expense reallocation, and audits external consultant travel for OSU travel policy compliance. This role anticipates, recognizes, and solves routine fiscal issues with supervisory approval; leveraging knowledge and experience to solve unique problems arising in areas where Ohio State policy may be ambiguous; and uses diplomacy and tact to convey sensitive information while working efficiently across members of multiple teams.

The Financial Operations Specialist serves as OMC’s Cost Center Asset Tracking Specialist (CCATS), which entails routine tracking and annual audits of capitalized and non-capitalized OMC equipment; responds to general inquiries and emails; and as needed provides executive assistance to OMC leadership. H/She also supports administrative onboarding of new hires; triages and strategically addresses atypical operational requests; and develops and maintains standard operating procedures and internal job aid documentation for new operational practices.

The ideal candidate is expected to provide administrative and operational support and demonstrate impeccable organizational skills to manage a functional workload, multiple priorities, and competing time demands; provide excellent customer service and demonstrate strong written and oral communication skills, as well as hone a workstyle that thrives on collaboration with other team members. H/She should have a strong understanding of basic grammar/writing principles and be proficient with the Microsoft Office suite.

Required Qualifications:

Bachelors degree or equivalent relevant experience.

Desired Qualifications:

Two (2) years of work experience in an administrative or fiscal role; Professional experience providing administrative support to senior-level leaders; considerable knowledge of Ohio State University policies and procedures, including expenditure, procurement, and travel.

Function: Finance

Sub-Function: Financial Operations

Career Band: Individual Contributor - Specialized

Career Level: S1

Additional Information:
The Target Hiring Range for this position is $22.16 to $29.54 per hour.

Location:
University Square South (1032)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.