Financial Manager

Assistant to the Department Administrator and Assistant Administrators, we are seeking a Financial Manager responsible for facilitating the daily financial activity involving all grants, contracts, general funds and gift accounts for the Chemistry Department, a large scientific in the Krieger School of Arts and Sciences. Develops financial spreadsheet and statistical tools to enable fiscal forecasting. Assists Faculty/Faculty/Principal Investigators, research staff, and finance staff in the facilitation of research project/program financial activity including budget proposal preparation, contractual arrangements, expenditure accounting, cost analysis, and reporting. Work closely with leadership to determine, recommend, develop, and ensure compliance of financial issues relating to departmental policies and procedures and JHU internal controls to effectively carry out the mission and long-term goals of the institution.

Specific Duties & Responsibilities

Manages Daily Activity Relating to Grants and Contract Administration

• Facilitate grant/contract proposal process to ensure adherence to all departmental, University, and Sponsor procedures and protocols prior to Chair and Administrator approval; authorized signature for submission. Reviews and approves proposals in FIBI.
• Work closely with JHURA, BARA and the KSAS Business Office, responsible for interpreting changes in Federal Regulations, A21, A110, FAR, assessing the impact on the department, and communicating these changes to the Department Administrative and Finance Staff and PIs.
• Review and approve budget justifications to ensure compliance with A21, A110 regulations. Develop tools (data base, spreadsheets, graphs), applying general accounting principles or use existing tools (FIBI/BW/EBF) for forecasting MTDC, F&A, and total sponsored activity (proposals, awards, success rates). Trains administrative/budget staff to use and manipulate these tools to facilitate the effective collection of statistics for reporting.
• Responsible for communicating success or denial information relating to proposal submissions.
• Direct the flow and on-line computer communication required to establish a new grant award and relays all pertinent information to all PIs and Administrative/Budget Staff.

Reporting

• Access COEUS to develop activity reports for forecasting and to aid Chair in the faculty performance review process.
• Monitor and reconcile monthly reports; monitor department’s deficit account and report any issues to Department Administrator and KSAS Business Office.
• Monitor department’s salary default account and communicate with responsible SGCA to resolve any outstanding issues, report solutions and issues to Department Manager and Business Office. Monitor and ensure reconciliation of Non-salary Default.
• Review and submit administrative effort justification report. Reconcile P-Card report of unapproved charges.
• Provide departmental sponsored research data for several JHU and external annual surveys, i.e., Peterson’s; AAS; NSF, etc.
• Annual Research Base Projections, including charts, and graphs for presentation. General Funds (Block, Departmental Gifts.)

General and Sponsored Funds (Various Operating, Training Grant, Departmental Gifts, Fellowships, Endowments)

• In partnership with Departmental Administrator and Assistant Administrator/Sr Financial Manager, manage the daily activity relating to general funds including:

  Account Oversight

• Oversee and review as necessary department operating budget expenditures accounting activity including payroll, internal direct charges and procurement expenditures.
• Oversee the timely compliance with all budgetary, purchasing, reimbursement, reconciliation, and reporting according to guidelines, policies, procedures, and internal controls as required by agency, department, school, and university.

 Procurement Card (with Assistant Administrator/Sr Financial Manager)

• Recommend card holders and verifiers.
• Recommend card suspension and termination.
• Ensure appropriate use of all procurement cards.
• Ensure timely activity review and approval by all verifiers.
• Ensure training and re-training as necessary.
• Prepare P-Card Owner and Verifier applications.
• Problem resolution.

 Cost Analysis

• Review and recommends change to current inter department financial and cost accounting processes and procedures to improve effectiveness and adherence to university and agency guidelines and policies.

HR Staffing/Performance Management

• In partnership with the management team identify the business requirements of the department and determine staffing needs.
• Conduct interviews and make recommendations for hire.
• Daily supervision and coordination of activities and workflow of four SGCAs and one Analyst.
• Manages financial team day to day duties ensuring assignments are completed in a timely fashion.
• Conduct annual reviews for direct reports.
• Identify performance gaps and potential performance interventions.
• Promote a positive climate to improve productivity and increase performance.
• Encourage continuous learning to enable staff to grow in their roles.
• Review and approve payroll transactions such as ISRs and E-forms.
• Oversee pre-review of effort and ensure completion of online Effort Reporting both quarterly and semi-annually.
• Approve and track leave requests for direct reports.
• Serve as backup of SGCAs as needed during times of absence or heavy work volume.

Special Knowledge, Skills, & Abilities

• Requires excellent interpersonal, oral and written communication skills to interact with employees at all levels of the University.
• In collaboration with the department’s senior leadership, the ability to develop and execute strategy.
• Excellent oral and written communication skills
• Ability to manage budgetary matters at both high oversight and detailed analysis level.

Minimum Qualifications

• Bachelor's Degree in Finance, Accounting, Business or related field.
• Five years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
• Additional education (master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master’s Degree in Finance, Accounting, or other related field.

Classified Title: Financial Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: Min $72,600 - ax $127,000 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday / 8:30a.m. - 5:00p.m.
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: ​​​​​​​Chemistry
Personnel area: School of Arts & Sciences 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

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