Financial Coordinator

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $54,615 minimum

Position Summary

Reporting to the Director of Academic Administration and Finance (DAAF) with a dotted line to the Business Manager, the Financial Coordinator provides financial and administrative support services for the Department of History.

Responsibilities

Financial Support:

-Provides financial support in purchasing, accounts payable, and financial reporting.

-Processes invoices for purchasing orders, check requests, invoices, and other types of financial transactions like journal vouchers and ITFs in ARC & Concur; interacts with vendors and the administrative offices at Columbia, including -Purchasing, Accounts Payable, A&S Finance, and resolves any processing issues with vendors and Columbia central offices in a timely manner.

-Serves as cardholder for the departmental purchasing card and reconciles P-Card transactions in a timely manner to ensure all the transactions comply with University procedures, deadlines, and accurate distribution of costs.

-Assists the Business Manager with monthly expenditure reconciliation to prevent liability to the Department and the University. This includes reconciling vendor payments, checking for duplicate payments, and reviewing processed invoices to validate account distribution. Monitors faculty research accounts and other departmental accounts to avoid overspending, and ensure that all transactions comply with University and federal government policies.

-Assists the Business Manager with monthly reconciliation of accounts, and annual fiscal closing, and researches and resolves problems with open commitments and overdrafts.

-Assists in monitoring budgets and maintaining financial reports/electronic records for faculty grants, research accounts, faculty searches, student organizations (GHA) and travel grant budgets.

-Coordinates internal billing system for postage use with the Administrative Assistant for communications and development.

-Posts Work-Study openings every academic year, assists with interviews, and hires office and research assistants for the administrative office and faculty on the Work-Study portal. Processes work-study and short-term hire (FINSYS) timesheets in a timely fashion and verifies billed hours with supervising faculty.

-Supervises work-study hire schedules, and works with the Business Manager and the Administrative Assistant for communications and development to ensure front-desk coverage.

-Monitors inventory, and maintains departmental stocks of instructional and office supplies and equipment.

-Assists with catering orders for department and student meetings, events and workshops.

-Assists DAAF and Business Manager with maintenance service requests and repair of office equipment.

-Other duties as assigned.

Minimum Qualifications

-High school diploma or equivalent.

-Three years of related experience .

Preferred Qualifications

-Some college preferred.

-Experience in accounting and finance preferred.

Other Requirements

-Excellent interpersonal, organizational, analytical, problem-solving, and verbal and written communication skills required.

-Attention to detail is essential.

-Ability to work independently, establish priorities, meet deadlines, and handle pressure and frequent interruptions with minimum supervision.

-High level of discretion and confidentiality required. Strong computer experience and proficiency with Microsoft Office including Excel and Word necessary. MS Office suite, Google Suite, SQL, financial modeling.

-Ability to acquire quickly knowledge of University electronic financial systems: ARC, Purchasing, FDS, FINSYS, Budget Tool, Labor Accounting; and federal and university regulations.

-Commitment to service and self-driven desire for high-quality service with a strong sense of teamwork.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.