Financial Associate I

17-Oct-2022

Division of Continuing Education

59879BR

Job Summary

Compliance related role for the DCE Finance Operations.

Position Description

The Financial Associate reporting to the Manager of Financial and Payroll Operations will serve as the principal source of financial information for faculty and staff regarding Travel & Reimbursement, PCard (Purchasing Card), Accounts Payable and the Corporate Card. This person will also be integral in ensuring compliance (Internal Guideline as well as External rules and regulations) with the CONCUR system. The incumbent also will be responsible for processing requisitions/POs in B2P (Buy 2 Pay), obtaining relevant information from new vendors and setting them up in the Accounts Payable Vendor Database, processing reimbursements via Concur, corporate card as well as PCard payments for a large staff, including Study Abroad faculty and Teaching Assistants. Additional responsibilities include processing wire transfers and foreign drafts, Short Term Operating Advances, the DB (Declining Balance) Card Programs and reconciling the Monthly Committed Funds Report. Also responsible for maintaining records for PCards and documentation related to payments. Ensure all property rental invoices are executed, monitoring leases for scheduled rent increases. 

Identify Monthly Paid Vendors to ensure payment is made and if an accrual is needed. The Associate will look for opportunities to improve financial systems and communication with staff and provide additional support to the financial team as needed. The Associate will be a backup for Payroll Operations for times of increased workflow.

Basic Qualifications

• Associate’s degree in accounting or equivalent experience 
• A minimum of three years experience in financial services or related experience 

Additional Qualifications and Skills

• Strong written and oral communication skills 
• Ability to work independently with minimal supervision 
• Ability to handle complex and confidential information with discretion.
• Proficiency in Microsoft Office suite including Excel 
• Computer competency requiring spreadsheets and database software are required

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

This position will be based in Cambridge, MA. DCE is currently trialing hybrid workplace models with a minimum of 2 days per week on campus. DCE may adjust these as necessary or appropriate.

Additional Information

The Faculty of Arts and Sciences will not provide visa sponsorship for this position. 

A cover letter is highly encouraged for consideration.

The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 17,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 11,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering nearly 130 short noncredit programs to more than 3,200 participants annually.
All formal offers will be made by FAS Human Resources. 

Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year; prorated for part-time employees
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Location

USA - MA - Cambridge

Job Code

400110 Financial Associate I

Department

Division of Continuing Education

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Credit, Criminal, Education, Identity

Schedule

Monday-Friday, 9-5pm

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.