Financial Assistant, Office of Student Affairs

01-Apr-2024

Law School - Student Affairs Office

87162BR

University Job Title

Financial Assistant 4

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Accounting/ Financial

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

127 Wall Street
New Haven, CT 06511

Position Focus:

The Financial Assistant for the Yale Law School’s Office of Student Affairs will oversee processing and recording of financial information and serve as financial information resource. They provide high-level financial and administrative support with excellent customer service to numerous and diverse customers in a fast-paced environment. The Financial Assistant will problem-solve issues and keep OSA staff informed of questions and necessary follow-up to best support the community. They participate fully in and contribute to office projects and departmental meetings, and they will collaborate with the YLS OSA team and support with key events, as needed. They will also perform the following:

Execute financial processing procedures aligned with Yale policies with accuracy and in a timely manner.

Serve as a resource on financial policies, procedures, and financial activity for students and departmental staff.

Reconcile financial statements. Identify, research and correct questionable financial activity.

Prepare standardized and specialized financial reports.

Assist with the development and implementation of systems and procedures.

Oversee the maintenance of financial records and files. May perform other duties as assigned.

Essential Duties

1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Proven knowledge of Excel and other accounting software.

Required Skill/Ability 2:

Excellent interpersonal and communication skills with a commitment to being a team player.

Required Skill/Ability 3:

Ability to independently manage time and meet deadlines effectively.

Required Skill/Ability 4:

Bookkeeping knowledge and hands-on experience with reimbursements and expense reports.

Required Skill/Ability 5:

Detail-oriented with superb organizational skills.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus