Financial Assistant- Materials Science & Engineering

Financial Assistant- Materials Science & Engineering - 23000002PT 

Description

 

Materials Science and Engineering in the Tickle College of Engineering located on the University of Tennessee, Knoxville (UTK) campus, is seeking a Financial Assistant interested in working in a team environment supporting the business manager and department head.

Reporting to the business manager, the Financial Assistant provides support by performing financial, human resources, and administrative functions of the unit. This position will provide purchasing support services, ordering offices supplies, and handles procurement card audit requests. This position will maintain proper files for record retention, answer phones, greet unit/department guests, assist students and faculty, assist with department events, reconcile bi-weekly/monthly payroll reports against time sheets, assist with e-verify as needed for FAR clause project research staff, and reconcile graduate fee waiver positions against ledger postings. This position will also assist with, requests for new hire or guest id’s in the system, requisitions,  facilitating new and renewal H1-b and J-1 visas, reviewing work permission reports, and proactively working with constituents to keep documents updated.

 

 

Qualifications

 

Required Education and Experience:

 

• A high school diploma or GED with one year of experience in accounting or an HR role.

 

Knowledge, Skills and Abilities:
• Organizational and time-management skills.

• Ability to multi-task and prioritize tasks based on needs of others and with time-sensitive deadlines.

• Ability to work autonomously as well as within a team environment.

• Sound interpersonal and communication skills.

• Working knowledge of Microsoft Office. • Proficiency in use of Microsoft Office (Adept in Outlook, Excel, Word, Teams, and PowerPoint)
• Ability to learn and utilize new technology

 

Preferred Education and Experience:

• Associate’s degree in a field related to business, HR Management, or a degree related to the position’s duties.

• Licenses or certifications related to accounting, business, or HR.

• Experience in an academic environment.

• Experience hiring foreign nationals and communicating with non-native English speakers.

• Experience in procurement/purchasing

 

Preferred Knowledge, Skills, and Abilities:

•Knowledge of basic accounting principles.

•Knowledge of financial / personnel management applications such as SAP/IRIS.

•Knowledge of personnel maintenance processes incl. hiring, I-9 e-verification, and USCIS (visa) processes.

 

Application Process:
For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System

 

The University of Tennessee, Knoxville, is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 31,700 students, the campus is located within the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university guided by its VolVision strategic plan, it is committed to excellence in teaching, research, scholarship, creative activity, outreach, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values seeking knowledge, leading with innovation and integrity, advancing diversity and inclusion, engaging locally and globally, and embracing the responsible stewardship of resources. UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed here: UT Benefits

 

 

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-knoxville 
Organization
  Materials Science & Engr 
Schedule
  Full-time 
Campus/Institute  Knoxville 
Job Posting
  Jan 2, 2024, 1:35:03 PM