Financial Assistant

Details

Posted: 07-Mar-24

Location: New York, New York

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 542278

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $55,805 - $55,805

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 

Position Summary

The Financial Assistant will ensure that all invoices for events will be submitted for payment through ARC and will
consistently track the status of any outstanding invoices or purchase orders. This role will be responsible for booking travel
arrangements for visiting students and faculty through Concur and reconciling the expenses promptly each month. The
Financial Assistant will review all invoices to check the status of each voucher and will follow up with various university
departments as needed (dean???s office, A/P) to ensure payment is made to the vendor. The Financial Assistant will also assist
faculty and PhD students submit reimbursements through Concur. The Financial Assistant will assist with vendor
maintenance in the Columbia University financial system, process invoices, and scan documents for new vendors and
invoices as needed. This role will assist with departmental financial reporting and reconciliation throughout the fiscal year.
Support finance and operations team with department-wide events (e.g. signature events, orientation, etc.).

Responsibilities

• (30%)  Process Requisitions, Purchase Orders, invoices, check requests & deposits

 

• (20%)  Assist Faculty, Staff, and PhD students with reimbursement submissions and reviews

 

• (10%)  Order Departmental supplies and items (i.e. Faculty, Staff, PhD student) needed for Departmental activities and events

 

• (10%)  Manage the Departmental P-Card for Departmental purchases (i.e. make purchases on the P-Card, reconcile monthly statements, address issues related to the P-card purchases, etc.)

 

• (10%)  Provide monthly/quarterly/annual Financial Reporting and reconciliation related to Departmental expenses

 

• (5%) Arrange visitor travel needs (i.e. hotel, transportation) and process reimbursement

 

• (5%)  Facilities and Parking Requests:
           - Assist Finance Manager with Facilities requests and issues
           - Coordinate parking requests for visitors, Faculty, or Staff

 

• (5%)  Coordinate and assist with work-study job posting, hiring, and timesheet review & approval

 

• (5%)  Assist with Departmental events and other related duties, as assigned

Minimum Qualifications

• High School Diploma required. A bachelor's degree is preferred. A minimum of 1-2 years of financial experience is required.
• Strong computer literacy/proficiency is required, as well as the willingness to respond to the needs of prospective and
  current students and faculty in a technologically-oriented society???proficiency with Google suite of products, MS Office, etc.
• Ability to work independently and under pressure, with high attention to detail and organization. Must be able to prioritize
  multiple tasks with minimal supervision.
• Candidates must exercise good judgment and flexibility. A positive, mission-oriented, forward-thinking attitude and sense
  of humor are a must.
• Must communicate effectively and tactfully with staff, faculty, students, and others. Excellent command of English (verbal
  and written).

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.
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