Financial Assistant

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $55,734 to $56,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Financial Assistant will ensure that all invoices for events will be submitted for payment through ARC and will consistently track the status of any outstanding invoices or purchase orders. The incumbent will be responsible for booking travel arrangements for visiting students and faculty through Concur and reconciling the expenses in a timely manner each month. The Financial Assistant will review all invoices to check the status of each voucher and will follow up with various university departments as needed (dean’s office, A/P) to ensure payment is made to the vendor. The Financial Assistant will also assist faculty and PhD students submit reimbursements through Concur. The Financial Assistant will manage vendor maintenance in the Columbia University financial system, process invoices, and scan documents for new vendors and invoices as needed. The incumbent will assist with departmental financial reporting and reconciliation throughout the fiscal year. Support finance and operations team with department-wide events (e.g. signature events, orientation, etc.).

Responsibilities

• (30%)  Process Requisitions, Purchase Orders, invoices, check requests & deposits

• (20%)  Assist Faculty, Staff, and PhD students with reimbursement submissions and reviews

• (10%)  Order Departmental supplies and items (i.e. Faculty, Staff, PhD student) needed for Departmental activities and events

• (10%)  Manage the Departmental P-Card for Departmental purchases (i.e. make purchases on the P-Card, reconcile monthly statements, address issues related to the P-card purchases, etc.)

• (10%)  Provide monthly/quarterly/annual Financial Reporting and reconciliation related to Departmental expenses

• (5%) Arrange visitor travel needs (i.e. hotel, transportation) and process reimbursement

• (5%)  Facilities and Parking Requests:
  - Assist Finance Manager with Facilities requests and issues
  - Coordinate parking requests for visitors, Faculty, or Staff

• (5%)  Manage work-study job posting, hiring, and timesheet review & approval

• (5%)  Assist with Departmental events and other related duties, as assigned

Minimum Qualifications

• High School Diploma or its equivalent is required. One to three years related financial experience or the equivalent combination of education and experience required. Bachelor's degree in Accounting or Finance and two to four years of financial-related experience preferred.

• Strong computer literacy/proficiency required and the willingness to respond to the needs of prospective and current students and faculty in a technologically-oriented society. Proficiency with Google suite of products, MS Office, etc.

• Ability to work independently and under pressure, with a high level of attention to detail and organization. Must be able to prioritize multiple tasks with minimal supervision.

• Candidates must exercise good judgment and flexibility. Positive, mission-oriented, forward-thinking attitude and sense of humor a must.

• Must communicate effectively and tactfully with staff, faculty, students, and others—excellent command of English (verbal and written).

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.