Financial Assistant - 35493

Updated: 3 months ago
Location: Evanston, ILLINOIS

The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow.  Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community. 

The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued. 

  Job Summary:

Under general direction, the Financial Assistant provides accounting, analytical and administrative support for the Department of Physics and Astronomy with a focus on sponsored research administration.  The Financial Assistant is responsible for approximately half of the department’s accounts and provides back-up support as needed.

Specific Responsibilities:

  • Runs, reviews, analyses, and reconciles monthly budget statements for assigned accounts; identifies and resolves problems; generates adjusting entries or recommends other solutions as appropriate; and updates related management reports.
  • Interacts with faculty concerning the status of their accounts; interprets various financial reports including budget statements and supporting documentation; approves expenses and reimbursements; monitors account balances and encumbrances; and manages the closing process.
  • Processes research staff appointments, visa applications, and payroll for assigned research groups; Follows up with appropriate staff to assure all transactions are completed accurately and on time.
  • Processes graduate student payroll and tuition payments for assigned research groups.
  • In support of post-award activity, monitors subcontracts, cost sharing, faculty salary charges, faculty commitments of effort, and effort certification for assigned accounts.
  • Trains new faculty, staff, and graduate students to enter their own expense reports, and prepares some expense reports as needed.
  • Reconciles procurement card transactions with monthly statements.
  • In a back-up capacity, enters purchase requisitions into NU Financials.
  • Prepares and delivers deposits, manages petty cash, and request wire transfers.  Maintains subsidiary ledgers for several departmental accounts.
  • Performs related duties as required or assigned.

Minimum Qualifications:

  • An Associate degree in accounting or Business or the equivalent combination of education, training and experience from which comparable knowledge and abilities can be acquired.
  • At least three years of related work experience.
  • Working knowledge of accounting principles, methods, and techniques.
  • Strong interpersonal and communication skills.
  • Strong analytical and mathematical skills.
  • Strong critical thinking and problem solving skills.
  • Excellent computer skills, including proficiency with Microsoft Office applications.

Preferred Qualifications:

  • Understanding of University systems including NU Financials, HRIS, SES, and Cognos Reporting.
  • Understanding of University policies and procedures.
  • Previous experience with pre- and post-award administration of sponsored research projects.



Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.



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